Finance Manager

Position title: Finance Manager

Location: Naarm/Melbourne – Hybrid work arrangement

Employment Type: Full Time, 3-4 days per week (0.6 – 0.8 FTE)

Salary: $85,000 – $95,000 + Super

Start date: May, 2026

Reporting to: General Manager & Chief Financial Officer (external)

Organisational purpose:

We’re an anti-bullying organisation that empowers young people to lead kind and inclusive communities – at school, online and beyond.

Our guiding principles:

Honour lived experience, Chase bold ideas, Get sh!t done, Listen, learn and unlearn & Spread radical kindness

Role purpose

This is an integral finance role at the heart of PROJECT ROCKIT’s day to day operations. You will own the financial administration of the organisation, ensuring our books are accurate, compliance obligations are met on time and our financial data is reliable enough to inform good decisions. Embedded in our team, you will be the go-to finance person, sitting alongside our people, building a deep understanding of the business from the inside, and growing the financial literacy and discipline that helps PROJECT ROCKIT scale sustainably. You will be supported by Tonic Partners, our external CFO advisors, who lead the strategic finance function, giving you an experienced team behind you from day one.

This is a rare opportunity to build and shape a finance function from within an organisation that is genuinely making a difference for young people across Australia. We know great people have full lives, so this role is genuinely flexible. Working arrangements are designed around you, and we’ll work together to find a rhythm that brings out your best.

Core responsibilities:

Bookkeeping & Compliance

• Maintain accurate day to day book keeping in Xero
• Process and reconcile accounts payable and accounts receivable
• Manage payroll processing and ensure superannuation obligations are delivered on time
• Perform monthly bank reconciliations and balance sheet reviews
• Process accruals and other period end requirements 
• Administer employee leave records and ensure accurate tracking in Employment Hero

Reporting & Analysis

• Support preparation of monthly financial reports for review
• Maintain accurate revenue tracking across schools, corporate, brand and government income streams
• Flag variances and discrepancies with leadership team prior to month close
• Assist with annual budgeting processes and cash flow forecasting 

Systems & Process

• Maintain and improve internal finance processes, templates and documentation across multiple financial platforms
• Manage Weel expense platform and Employment Hero payroll administration
• Liaise with finance partners to ensure smooth information flow and timely reporting 

Team Partnership

• Be on the ground finance contact for the team, providing support and coaching on budget management and helping the team better understand the numbers behind their valuable work
• Sit alongside the sales team to reconcile Hubspot pipeline against Xero actuals and support sales tracking
• Support grant acquittals and finance reporting for funding partners 

Shared Team Agreement

• Role model PROJECT ROCKI’s guiding principles and behaviours with an eagerness to authentically engage with our organisational impact. 
• Contribute to a culture where every team member is valued and recognised for their diverse skill sets. 
• Maintain a reliable, punctual, organised and thorough approach to delivery on all responsibilities.

Key Selection Criteria (Experience, Knowledge and Qualifications)

Essential:

1. Minimum 4-5 years experience in bookkeeping or finance administration role
2. Strong working knowledge of Xero (non-negotiable)
3. Familiarity with finance platforms Employment Hero & Weel 
4. Demonstrated experience processing payroll, superannuation 
5. High attention to detail and a methodical approach to work
6. Ability to work autonomously and manage your time effectively within part time week and hybrid working arraignment 
7. Confident communicator who can coach and support team members, ask good questions and hand raise when something doesn’t add up
8. Comfortable to collaborate in a dynamic team, fast pace mission driven environment

Ideal:

1. Expertise in Not for Profit, social enterprise or education sector
2. Familiarity with grant revenue, funding acquittals or restricted income 
3. Experience working with external CFO advisory 
4. Relevant qualifications in accounting, finance or business administration

You are: 

• Proactively precise. You notice when numbers don’t add up and you fix them. Books are accurate, reconciled and up to date at all times. 
• Reliable. The team counts on you. Payroll, super and staff entitlements are submitted correctly and on time, every cycle. 
• Curious. You ask good questions and don’t accept data at face value. You look for ways to improve systems and processes, creating efficiencies
• Collaborative. You are genuinely comfortable with transnational work and love to bring people together to grow their financial acumen. Team members will feel supported and coached on budget management. 
• Missions align. You want to work alongside people that deeply care about their work, because you deeply believe in supporting the mission too
• Flexible and growth minded. You’re excited by a part time role with real potential and you bring strategic thinking to how the finance function can grow alongside the organisation. 

How to apply

All applications must be submitted through Employment Hero. 

Your application must include:

• A cover letter
• A copy of your CV, including two references (preferably recent managers)
• Key Selection Criteria responses, with specific examples from your experience
• Optional, not mandatory. We’d love to see a little of who you are. Feel free to include a short video introduction if you’d like to




Please reach out with any questions and let us know if we can provide any additional assistance throughout the application process to help you put your strongest application forward. To learn more about PROJECT ROCKIT, head to projectrockit.com.au or find us on LinkedIn and our socials – @projectrockit.

NOTE: It is an offence under the Child Protection (Prohibited Employment) Act 2005 for a person convicted of a serious sex offence to apply for this position. Any offer of employment at PROJECT ROCKIT is subject to a satisfactory Working with Children Check and police check.

www.projectrockit.com.au  |  @projectrockit

PROJECT ROCKIT is located on the lands of the Wurundjeri people of the Kulin Nation. We pay our deep respects to Elders past and present, and honour the continuing connection to land, water and community.