Administration Coordinator / Front of House & Operations Support

Summary:

We’re looking for a highly organised and reliable Administration Coordinator to join Outdoor Steel Solutions/Ranbuild in Bendigo. You will play a key part in supporting our operations across sales, permits, scheduling, and construction. You’ll be the first point of contact for the business, while also ensuring critical admin tasks are completed accurately and on time.

This position suits someone who is proactive, organised, and comfortable working across multiple areas of the business in a fast-paced environment.

What you’ll be responsible for:

• Managing incoming calls, emails, and front-of-house enquiries
• Creating and maintaining jobs in SimPro with a high level of accuracy
• Supporting the Client Coordinator, Sales Team, and Construction Team with admin tasks
• Raising purchase orders, tracking deliveries, and following up suppliers
• Maintaining accurate client and supplier records
• Allocating leads and ensuring enquiries are actioned
• Identifying gaps or issues and taking action to resolve them
• Keeping communication flowing between departments

What we’re looking for:

• Strong organisation and attention to detail (non-negotiable)
• Ability to manage multiple tasks in a fast-paced environment
• Takes ownership and follows tasks through to completion
• Confident communicator who can deal with clients and internal staff
• Reliable and accountable with a strong work ethic
• Previous administration experience required (construction experience highly regarded)
• Experience with SimPro or similar system is an advantage

What success looks like in this role:

• Jobs are created correctly the first time
• No missing or incomplete information
• Tasks are followed up without being chased
• Communication is clear and timely
• The team can rely on you

What we offer:

• Full-time, stable position
• Supportive and experienced team
• Opportunity to grow within the business
• Fast-paced environment where your work makes a real impact

If you’re looking for a role where you can take ownership, support multiple areas of the business, and be part of a team that values accountability and getting things done properly, apply now.

Applications without a short cover note explaining why you’re suited to this type of role will not be considered.