Receptionist/ Office administration assistant

Summary:

We are seeking a motivated and organised Receptionist/Office Administration Assistant to join our legal firm. This permanent, full-time position is essential for ensuring smooth daily operations and providing excellent customer service to our clients. The successful candidate will play a key role in maintaining the professional image of our office and supporting our legal team with administrative tasks.

Responsibilities:

• Greet clients and visitors in a professional manner, ensuring a welcoming atmosphere.
• Answer and direct phone calls, taking messages as necessary.
• Manage the scheduling of appointments and meetings for legal staff.
• Maintain and organise office files.
• Assist with the preparation of legal documents and correspondence.
• Maintain and update our CRM system
• Create and update files in the Legal software.
• Handle incoming and outgoing mail and deliveries.
• Perform general administrative tasks, including data entry and maintaining office supplies.
• Support the legal team with various tasks as required.
• Bring positive energy to the Team

Qualifications:

• High school diploma or equivalent; further education in administration or a related field is an advantage.
• Previous experience in a receptionist or administrative role is preferred but not essential.
• Strong organisational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• A professional and courteous demeanour.