Sales Administrator

Summary:

We are seeking a motivated and detail-oriented Sales Administrator to join our dynamic team in Toorak, Victoria.

The Sales Administrator role is responsible for providing sales admin and marketing support to the agent/team, with the primary focus of improving efficiencies and productivity and reducing the administration workload from the sales agents.

The successful candidate will play a key role in ensuring efficient sales processes, enhancing customer satisfaction, and contributing to the overall success of our business.

Responsibilities:

• ·         Provide ongoing sales assistance to sales employees by assisting with sales related activities
• ·         Enter property details accurately into our database(CRM).
• ·         Preparation of marketing schedules for property marketing campaigns.
• ·         Activate marketing schedules in Kay & Burton Home once marketing has been paid and book print advertising spaces.
• ·         Build marketing in Kay & Burton Home and email completed proofs to sales agents for approval, including boards, brochures, drop cards and print media.
• ·         Manage internet property listings across all internet portals, as well as the booking of social media marketing.
• ·         Managing and keeping up to date the sales admin operating system which includes all related tasks and compliance checks
• ·         Ensuring all properties are compliant before making any changes throughout the sales process
• ·         Coordinate correspondence to solicitors in relation to contract processing
• ·         Produce and compile property reporting
• ·         Prepare open packs and auction bags
• ·         Occasional assistance with submissions if required
• ·         Maintain campaigns on a weekly basis – adding/updating OFI times, board alternations, brochure reprints, image order updates etc.
• ·         Order/coordinate pointer boards and auction services for all upcoming campaigns.
• ·         Reconciliation of supplier invoices and liaise with agent for any outstanding marketing charges.
• ·         Prepare gifts, keys and cards for settlements as well as liaising with Head Office to maintain office gifting stock.
• ·         General printing/binding.
• ·         Other administrative duties as required

Qualifications:

• Proven experience as a Sales Administrator or in a similar role within the property and housing industry.
• Strong organisational skills with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and CRM software.
• Attention to detail and a commitment to delivering high-quality work.
• Ability to work independently and as part of a team.