At Jabiru, you’re never just doing a job – you’re part of a team creating change, building belonging and making a lasting difference in the lives of children and communities.
Join a team with inclusive leaders, collaborative teams, and a culture of care that lets you show up as your whole self, every day.
We’re looking for a Workforce Coordinator to join our Operations Support Team. If you thrive in a fast-paced environment, love keeping things running smoothly, and want your work to have real impact, this role is for you. You’ll play an essential part in ensuring our services are staffed, rosters are efficient, and our workforce information is accurate and compliant.
Why you’ll love working at Jabiru
- Salary packaging options that help your pay go further — supporting you to live well while you uplift others
- Flexible hybrid working options, including work from home
- Discounted OSHC fees
- Access to a wide range of perks through the Employment Hero platform — including discounted movie tickets, gift vouchers, health insurance and more
- A team culture built on wellbeing, care, connection, and purpose
The role
This position sits at the heart of the Operations Team. You’ll coordinate staffing and rostering across services, builsing and maintaining forward rosters aligned to attendance and ratio requirements, support rostering workflows, and keep workforce data and records in great shape. You’ll validate recruitment requests based on workforce need and work closely with Service Managers to ensure rosters are compliant and efficient.
Your work ensures our services run safely, reliably, and in line with Jabiru’s commitment to high-quality, inclusive care.
What you’ll be doing
Staffing & Rostering Coordination
- Build and maintain forward rosters aligned to attendance and ratios
- Validate recruitment requests based on confirmed workforce need
- Work with Service Managers to ensure rosters are compliant and efficient
- Escalate staffing gaps and risks as they arise
Reporting & Records Management
- Support services to maintain accurate employee availability
- Support leave tracking and staff movements
- Provide accurate data entry to support payroll and rostering systems
Agency Support Coordination
- Review and track agency staffing requests and costs
Collaboration & Continuous Improvement
- Work closely with wider OSHC Operations and Jabiru Shared services teams
- Look for ways to improve workflows, systems and communication
About you
You’ll thrive if you are:
- Highly organised with strong attention to detail
- Experienced in administration, rostering, workforce coordination or similar roles
- Skilled in Microsoft 365 and comfortable working with data
- A strong communicator who builds positive relationships
- Able to juggle multiple priorities and meet daily deadlines
- Professional and confident handling sensitive information
- (Bonus) Familiar with education, childcare, community services, HR or payroll systems
What you bring
- A solutions-focused mindset
- Commitment to Jabiru’s mission, values, and child-safe culture
- A proactive approach to improving processes and supporting others
- A genuine desire to make a positive difference
Our commitment to inclusion and child safeguarding
At Jabiru, everyone is welcome. We’re an equal opportunity employer and we celebrate the different backgrounds, experiences, and perspectives that make our team stronger. We’re committed to creating a safe, inclusive, and accessible workplace where everyone can thrive. This includes safeguarding children and young people, prioritising their wellbeing, and ensuring all team members contribute to a culture where children and colleagues alike feel safe, respected, and valued. We encourage applications from people of all ages, abilities, cultures, identities, and communities.
Ready to bring your best? Our best brings out their best – and we’d love you to be part of it.
Apply now and join a team where your work truly matters!
