Administration Assistant

The Admin Assistant provides day-to-day administrative and operational support to the Company and the Finance team, ensuring the office runs smoothly and efficiently. The role coordinates calendars, travel, meetings and events; maintains accurate records including compliance registers, equipment and asset documentation; and supports onboarding/offboarding and recruitment administration.  

Working closely with the Financial Controller and broader team, the Admin Assistant also assists with finance-related administration and basic bookkeeping, manages office supplies and vendor coordination, oversees deliveries and couriers, and contributes to internal communications and social media content as required. 

This position is Part-time 20 hours per week with at least 4 days onsite in our Milton Office. salary will be pro-rata for hours worked.

POSITION RESPONSIBILITIES 

1. Managing general office administration, inboxes, filing and day-to-day operations 
2. Providing comprehensive administrative support to our team, including scheduling appointments, managing calendars, and organising travel arrangements 
3. Maintaining compliance registers with customers and vendors. 
4. Supporting the finance team with administrative tasks and bookkeeping 
5. Supporting onboarding and offboarding processes employees. 
6. Support senior management with recruitment (advertising job adds, contacting candidates, organising interviews) 
7. Managing office supplies, equipment registers and supplier coordination 
8. Supporting the coordination of team meetings, events, and other administrative tasks as required 
9. Office upkeep – stationery orders, coffee runs, office maintenance 
10. Manage daily deliveries including courier pick up 
11. Assist with stock and asset counts and audits. 
12. Maintaining a clean, organised and efficient office environment. 
13. Support social media postings, blogs as required. 
14. All other administrative tasks as required. 

SKILLS, KNOWLEDGE & EXPERIENCE 

• Proven experience in an administrative or office support role 
• Exceptional attention to detail and strong organisational skills 
• Confident with Microsoft Office Suite and general office systems 
• A proactive, can-do attitude and a willingness to assist wherever needed. 

ATTRIBUTES 

• Excellent written and verbal communication skills 
• Proactive and self-motivated with the ability to work independently. 
• Results-driven and committed to achieving high-quality outcomes. 
• Adaptable and flexible to changing business needs and environments. 
• Strong ethical standards and integrity. 
• Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure 
• Excellent communication and interpersonal skills, with a friendly and professional demeanour 
• Social media and blogs experience highly regarded 
• Employment hero experience highly regarded 

QUALIFICATIONS 

• Relevant tertiary qualifications. 
• At least 1 year experience in relevant roles 
• Proficient in Microsoft Office suite, including Word, Excel, and Outlook

Only successful candidates will be contacted.