Bookkeeper and Administration Officer

Summary:

We are seeking a detail-oriented Bookkeeper and Administration Officer to join our team in Ringwood, Victoria. This part-time permanent role offers flexibility of days and hours worked. Ideally, this role is 15-20 hours a week, 4-5 hours a day. This role is ideal for someone who enjoys keeping finances organised, working independently, and supporting a small business across bookkeeping and administration. You’ll take ownership of day-to-day bookkeeping in Xero, help manage cash flow through debtor follow-up, and assist with general administrative tasks that keep the business running smoothly.

Responsibilities:

• Daily bookkeeping using Xero 

• Bank and account reconciliations 

• Drafting supplier bills and maintaining records 

• Managing aged debtors and following up outstanding invoices 

• Processing staff reimbursements 

• Assisting with payment runs 

• Drafting and formatting client contracts and documents 

• Manage office supplies and ensure the smooth running of administrative functions.
• Provide support to the management team with various administrative tasks as required.
• Ensure compliance with relevant financial regulations and standards.

Qualifications:

• Strong hands-on Xero experience (essential) 

• Bookkeeping or accounts administration background 

• Strong understanding of accounting principles and practices.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent organisational skills and attention to detail.
• Ability to work independently and manage multiple tasks effectively.
• Strong communication skills, both written and verbal.

You will bring our guiding principles to life every day by:

• “Seek to understand.” Providing excellent client communication by listening carefully, asking thoughtful questions, and ensuring financial and administrative matters are handled accurately and professionally.
• “We are a learning organisation.” Maintaining accurate, timely financial records while continuously improving processes and sharing knowledge with colleagues.
• “We act for the better.” Taking initiative to streamline systems and support the team, identifying smarter ways of working that strengthen compliance, efficiency, and long-term sustainability.

Why join us?

• Work in a role that supports meaningful outcomes for organisations and communities across Australia and New Zealand.
• Be part of a collaborative, values-driven team that seeks to understand, learns continuously, and acts for the better.
• Opportunities for professional development and career growth in finance and administration. Flexible work arrangements and support for work–life balance.