Private Property Developer | Lower North Shore, Sydney
The Opportunity
This is not your typical executive assistant role. We’re seeking an exceptional professional to partner with the Managing Director of an established private property development company with more than $4 billion in residential and aged care projects currently under development.
You’ll operate at the centre of significant commercial activity, managing complex stakeholder relationships, coordinating across multiple project teams, and ensuring seamless execution across one of Sydney’s most substantial private development portfolios.
If you have a legal, property, or real estate investment background and are looking to leverage your commercial expertise in a dynamic, high-impact role, this opportunity offers genuine career progression in a sophisticated development environment.
About the Business
We are a privately held property development company based on Sydney’s prestigious Lower North Shore, specialising in premium residential developments and purpose-built aged care facilities. Our current pipeline exceeds $4 billion in project value, reflecting our position as a significant player in the Sydney market.
Our approach combines financial discipline with development excellence, and we maintain strong relationships with government, investors, and industry partners across the property sector.
The Role
As Executive Assistant & Business Partner, you’ll provide comprehensive operational support to the Managing Director while maintaining a strategic perspective on the business. You’ll work closely with the MD’s existing junior Executive Assistant Development Manager, requiring strong collaboration and coordination skills to ensure seamless support across all areas of the business. This role demands commercial acumen, exceptional judgement, and the ability to engage confidently with senior stakeholders across finance, legal, government, and property sectors.
Your responsibilities will include:
Calendar & Meeting Management
• Full control of the Managing Director’s calendar, prioritising commitments to maximise strategic impact
• Ensuring the MD is impeccably prepared for every meeting—internal or external—with comprehensive briefings, background materials, and strategic context
• Anticipating information needs and coordinating preparation materials across teams
Stakeholder & Relationship Management
• Building and maintaining relationships with investors, financiers, government officials, local councils, and industry partners
• Coordinating high-level meetings with legal advisors, architects, joint venture partners, and consultants
• Representing the Managing Director at industry functions and networking events when appropriate
• Managing sensitive communications with discretion and professionalism
Financial & Commercial Coordination
• Monitoring financial performance across the development portfolio
• Coordinating with finance teams on investment papers, budget reviews, and financial reporting
• Tracking contractual obligations, key dates, and milestone payments
• Liaising with legal advisors on commercial agreements and compliance matters
• Supporting preparation of funding proposals and investor presentations
Cross-Functional Collaboration
• Coordinating closely with the MD’s junior Executive Assistant Development Manager to ensure aligned and complementary support to the Managing Director
• Working with design, construction, sales, and marketing teams to gather updates and ensure the MD is fully informed
• Coordinating information flow to provide consolidated briefings on project progress, challenges, and opportunities
• Facilitating communication across diverse functional teams
Research & Analysis
• Conducting market research on development opportunities and competitive landscape
• Preparing high-quality briefing materials, board papers, and executive presentations
• Supporting due diligence processes for acquisitions and new projects
Executive Administration
• Managing complex travel arrangements and logistics
• Organising board meetings and executive committee sessions
• Implementing systems to enhance operational efficiency
• Handling confidential information with absolute discretion
The Ideal Candidate
You bring a sophisticated commercial perspective, ideally developed through experience in legal, property, or real estate investment environments. You understand the language of property development, can interpret financial documents with ease, and engage confidently with senior stakeholders.
Essential qualifications and experience:
• Tertiary qualification in Law, Property, Business, Commerce, or related field
• 5-7+ years in executive support roles, preferably supporting C-suite executives
• Legal, property, or real estate investment background strongly preferred
• Demonstrated understanding of property development processes and commercial structures
• Sound knowledge of commercial and legal frameworks in property development
• Proven ability to interpret financial statements, investment papers, and commercial agreements
• Experience in or strong familiarity with residential and/or aged care development sectors.
• Advanced proficiency in cloud-based platforms for communication, project management, CRM systems, scheduling, research, and document creation. You should be highly tech-savvy and continuously engaged with emerging information and communication technologies.
The qualities that will set you apart:
• Commercial Intelligence: You quickly grasp complex commercial structures, financial models, and investment documentation
• Executive Presence: You’re polished, professional, and comfortable engaging with high-net-worth individuals, senior executives, and government officials
• Collaborative Leadership: You work effectively alongside other support professionals, bringing out the best in team members while maintaining clear focus on delivering exceptional service to the MD
• Exceptional Judgement: You know what matters, when to escalate, and how to prioritise competing demands effectively
• Proactive Mindset: You anticipate needs, identify issues before they arise, and take initiative without constant direction
• Communication Excellence: Your written and verbal communication is impeccable—you can prepare board-quality documentation and represent the organisation professionally
• Stakeholder Sophistication: You build genuine relationships and navigate complex stakeholder landscapes with diplomacy and skill
• Discretion & Integrity: You handle highly confidential information with appropriate sensitivity and can be trusted implicitly
• Adaptability: You thrive in a dynamic environment where priorities shift and multiple demands compete for attention
Highly regarded:
• Understanding of aged care regulatory environment and funding models
• Experience with high-net-worth individuals or family office structures
• Established networks within Sydney’s property, investment, or professional services sectors
• Involvement in industry associations or property development forums
What We Offer
This role provides a unique platform to operate at the heart of a substantial property development business. You’ll gain exposure to major residential and aged care projects, work directly with an experienced Managing Director, and build relationships across Sydney’s property and investment sectors.
You’ll have genuine autonomy, the opportunity to make a significant impact, and a clear pathway to grow your career in property development or adjacent fields.
We offer competitive remuneration reflecting the seniority and complexity of the role, along with the opportunity to work in a well-established business with a strong track record and substantial pipeline.
Location
Chatswood, conveniently located next to the Metro rail (with flexibility for site visits and stakeholder meetings as required)
