Job Title: Receptionist & Administration Professional
Job Summary:
We are a dynamic Engineering consultancy firm that has grown rapidly in recent years, and we are looking for a Receptionist & Administration professional with 1+ years’ experience to join our team and help us manage our continued success. Monday to Friday (Full-Time Office Based / Permanent Position)
An exciting opportunity presents itself for an enthusiastic, professional and customer service-oriented individual to fill this pivotal role. Reception is integral to the success of our business. Working closely with the Administration team and Directors, you will be the first point of contact for all general enquiries and visitors in this well-established consulting firm.
Reception & Front Office
- Answer incoming calls, meet and greet clients and other stakeholders
- Monitor and manage general email inboxes and distribute correspondence appropriately
- Respond to enquiries in a timely and professional manner
- Send, receive and distribute post accordingly
- Receive and manage deliveries and couriers
- Maintain schedule of meetings and take minutes as required
- Maintain a clean, organised and professional front office environment
- Handle archiving, filing and document control to support efficient office operation
Office & Administration Support
- Coordinate all aspects of fleet administration to ensure vehicles are maintained, fuelled, booked, and compliant
- Ensure office supplies are well maintained and keep accurate stock records
- Take inventory and order printer consumables for 4 printers
- Support with accounts receivable and payable as required
- Assist with company activities & events as required
Project & Operational Support
- Project set-up, including BDYD, SafeWork searches and PIN Google entries
- Lodge and distribute DBYD
- Process SafeWork searches as required
- Provide support with project and file set-up
- Implement budgets and claim schedules for all projects
- Create and maintain client cards in Xero
General Repairs & Maintenance
- Performed basic troubleshooting and maintenance of office equipment and amenities to ensure smooth daily operations
- Monitored and maintained shared office facilities, escalating issues where required
- Liaised with cleaning providers to uphold office standards
- Assist with office facilities management and upkeep
- Coordinate and oversee general repairs or service requests with external contractors in line with operational needs as required.
The Successful Applicant Will Have:
- Minimum 1+ years’ experience in a Reception and/or Administration role
- Professional presentation with a proactive and ‘can-do’ attitude
- Excellent customer service skills and professional phone manner
- Strong communication and interpersonal skills
- The ability to work independently and collaboratively within a team
- Strong organisational skills with the ability to multi-task
- Excellent written and verbal communication skills
- Intermediate MS Office skills (Word, Outlook, Excel, etc.)
- Experience in Xero highly desirable but not essential
In return, you will be offered full-time employment and welcomed into a social, family-oriented and enthusiastic team.
- Friendly & supportive work environment
- Genuine work/life balance
- Convenient location close to public transport
If you have the above skills, a positive and professional attitude, and are looking to build your career within a growing engineering consultancy, Please send your CV to careers@eiaustralia.com.au
**Open to Australian residents only**
