Executive Assistant

About Active Metal

Active Metal are experts in transforming your space, bringing unique projects to life every day. Our team can design and install a stylish yet functional staircase that will elevate your workspace to a whole new level.

Active Metal are market leaders in the design, fabrication and installation of commercial staircases and balustrades.

www.activemetal.com.au

Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our co-managing director and wider executive team. The ideal candidate will be able to manage multiple tasks and priorities, maintain confidentiality, and communicate effectively with all levels of the organization.

This is an in-office role based in Sydney Olympic Park.

Responsibilities:

• Manage the executive team’s calendars, including scheduling meetings and appointments
• Coordinate travel arrangements, prepare itineraries, book venues and accommodation as needed to ensure a seamless journey
• Prepare and edit correspondence, reports, and presentations
• Conduct research and compile data for various projects
• Manage and prioritize incoming emails and phone calls
• Assist with event planning and coordination
• Maintain confidential files and records
• Provide general administrative support as needed

Qualifications:

• Solid experience as an executive assistant or similar role within the construction or a related industry is essential.
• Bachelor’s degree in business administration or related field
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office and other relevant software
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information