Office Administrator

Summary:

We are seeking an experienced Office Administrator to join our team at Vac West Industrial in Geraldton, Western Australia. This part-time (30hrs per week, Monday to Friday), permanent role is essential for ensuring the smooth operation of our administrative functions. The successful candidate will play a key role in supporting our staff and enhancing the overall efficiency of our office environment.

Responsibilities:

• Manage daily office operations and ensure a welcoming environment for staff and visitors.
• Handle correspondence, including emails, phone calls, and postal mail.
• Reconcile timesheet data, in preparation for payroll processing each week.
• Assist in scheduling and managing rosters for team members using designated software.
• Assist in the efficient and accurate onboarding of new team members, including collating HR documents, qualifications, organising inductions and medicals, and maintaining records in the HR system.
• Coordinate office supplies and inventory management.
• Support the preparation of reports and presentations as required.
• Facilitate communication between departments and assist with project coordination.
• Manage company licence compliance tasks, including record-keeping and renewals, as guided by internal policies.
• Ensure compliance to company policies and procedures.

Qualifications:

• Proven experience as an office administrator or in a similar administrative role.
• Strong organisational and time-management skills.
• Experience with Microsoft Office Suite, Xero, ServiceM8, Employment Hero, and Mango software systems (desirable).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Proficiency in data entry and record-keeping with a strong focus on accuracy and compliance.
• A high level of discretion and confidentiality.