We are seeking a proactive and detail-driven Contract Administrator to join our growing construction team. This role is critical to the successful delivery of our projects, overseeing contracts, supporting site operations, managing financial controls, and ensuring projects are delivered safely, on time, and to a high standard.
You will work closely with State Managers, Project Managers, site teams, subcontractors, and clients, playing a hands-on role across the full project lifecycle.
About the Role
As Contract Administrator, you will be responsible for managing construction contracts, monitoring project performance, coordinating trades, and ensuring contractual, financial, safety, and quality compliance across multiple projects.
This role suits someone who thrives in a fast-paced construction environment, has strong commercial awareness, and enjoys being involved both in the office and on-site.
Key Responsibilities
Contract Management
Draft, review, negotiate, and finalise construction contracts
Review subcontractor agreements to ensure alignment with project scope, company policies, and legal requirements
Lead or participate in contract negotiations to achieve favourable outcomes
Project & Site Coordination
Act as a key point of contact for site supervisors and project teams
Oversee trade coordination and project progress
Step in to manage site operations when required, either remotely or on-site
Conduct regular site visits to monitor progress, quality, and safety
Variations, Claims & Invoicing
Process variations, progress claims, and payment applications accurately and efficiently
Ensure all client invoices are prepared and issued prior to the 25th of each month
Maintain high documentation standards to prevent invoice rejections
Work closely with finance to ensure timely payments and approvals
Project Planning & Execution
Assist in project planning, including scope, budget, scheduling, and resourcing
Track milestones, deliverables, and timelines
Provide regular progress reports and updates to stakeholders
Stakeholder Communication
Maintain clear and timely communication with clients, subcontractors, and internal teams
Respond to urgent client requests within required timeframes
Attend and follow up all project meetings, ensuring actions are completed
Provide comprehensive weekly progress updates
Quality, Safety & Compliance
Ensure all works comply with company standards and regulatory requirements
Review and manage WHS documentation, SWMS, safety plans, and inductions
Conduct site audits and ensure corrective actions are implemented
Ensure all contractor insurances and safety documentation are compliant and site-specific
Manage incident reporting and close-out processes
Financial & Budget Control
Monitor project costs and financial performance
Ensure projects meet budget targets
Identify and escalate risks relating to budget overruns or margin deviations early
Documentation & Reporting
Maintain accurate and up-to-date project documentation
Ensure all project records are properly stored and accessible
About You
You are organised, commercially minded, and confident managing multiple priorities. You communicate clearly, take ownership of outcomes, and work well with both site and office teams.
You will have:
A Bachelor’s degree in Construction Management or similar
Minimum 2 years’ experience in construction coordination, contract administration, or a similar role
Strong knowledge of construction processes and safety regulations
Excellent organisational, time management, and multitasking skills
Strong written and verbal communication skills
High attention to detail and a results-driven mindset
Proficiency in Microsoft Office (Excel and Project essential)
Experience with construction management software (highly regarded)
What We Offer
A hands-on role with real responsibility and autonomy
Exposure to diverse construction projects
Supportive leadership and collaborative team environment
Opportunities for professional development and career progression
A company culture that values accountability, quality, and teamwork
