How to Run Payroll in Employment Hero — United Kingdom

Payroll is one of the most important employment tasks and one of the easiest to get wrong. Here's what running payroll looks like inside Employment Hero, from opening a pay run to getting your team paid correctly every time. Start by opening a new pay run. Your pay period, pay group and employee lists are already configured, so you're picking up where you left off.

Not starting from scratch Employment Hero supports weekly and monthly pay cycles. And you can run pay groups simultaneously if different parts of your business are paid at different times. If you're using Employment Hero's time and attendance, approved timesheets flow directly into your pay run automatically. Clocking data, shift types and hours are all pre populated, which means no manual data entry.

For employees on variable hours, you can review each timesheet line by line before the pay run is finalised, with full visibility over what's driving costs. For salaried employees, standard hours calculate automatically. Any adjustments, additional hours, deductions are easy to add before finalise. This is where Employment Hero does the heavy lifting.

Employment Hero calculates PAYE tax, national insurance contributions and statutory deductions automatically, all in line with HMRC requirements. Workplace pension contributions are calculated and tracked automatically, keeping you compliant with auto enrolment obligations. Leave balances update automatically as you go, annual leave, sick leave and any other leave types your employees are entitled to. No manual adjustments needed.

Before you finalise the pay run, Employment Hero flags anything that looks unusual. A spike in hours, a missing entitlement, a potential overpayment. You review the exceptions, not the entire run. It's the difference between a payroll audit and a quick check.

The pay run summary gives you the full picture before you commit: total gross wages, tax relevant pension and net pay. When you're ready, finalise the pay run. Payslips are generated and sent to every employee automatically. They receive a notification in the Employment Hero Work app the moment their payslip is ready.

Every payslip includes a full breakdown of hours, earnings, deductions and leave balances, so employees have complete visibility over their pay without needing to call HR. RTI submissions are sent to HMRC automatically as part of every pay run, keeping you compliant with real time information reporting requirements.

Once payroll is done, your reports update instantly. Labour cost by department, leave liability, year to date figures are available the moment you need them, without running a separate report. Whether you're a payroll manager looking for detailed breakdowns, or a business owner tracking labor costs, the data is there at the level you need it. Accurate calculations, automatic compliance, real time visibility.

That's how easy it is to run payroll in Employment Hero.

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