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Workforce solutions built for early years services
Employment Hero helps early years providers replace paper-heavy HR, onboarding, rostering and payroll admin with streamlined processes, so they can spend more time supporting children and families.
What’s really making running an early years service so hard?
PAIN POINT #1
Managing ratios with a casual and part-time workforce
Early years centres run on precise educator-to-child ratios. But when staff call in sick, swap shifts or move between rooms, keeping compliant coverage becomes a daily scramble. Especially when rotas live in spreadsheets or group chats.
✦ EMPLOYMENT HERO
Real-time rotas with built-in visibility mean you can see coverage across rooms and locations instantly.
PAIN POINT #2
Hiring qualified educators fast enough
The early years sector faces a persistent talent shortage. Finding and onboarding qualified early years practitioners, room leaders and support staff quickly is one of the sector’s biggest operational challenges.
✦ EMPLOYMENT HERO
Our AI recruitment tool instantly matches you with pre-qualified candidates. Automated onboarding ensures new team members complete DBS checks, upload qualification certificates and sign contracts before their first shift.
PAIN POINT #3
Employment contracts and payroll complexity
Practitioners and support staff are governed by varying employment contracts. Managing complex pay scales, shift allowances and statutory holiday rules across varying qualification levels can quickly lead to payroll errors.
✦ EMPLOYMENT HERO
We improve payroll compliance and contract management, applying the correct pay rates, allowances and statutory leave entitlements automatically so your payroll stays compliant.
Are manual tasks slowing your centres down? See how we help
Automated rostering around qualifications and room compliance
Build and manage rotas across your centres with complete visibility over who is working, where and when. With staff qualifications stored centrally, centre managers can easily maintain Ofsted staff-to-child ratios without juggling spreadsheets.
Paperless onboarding that gets educators room-ready faster
New practitioners and support staff can complete all paperwork, submit DBS check details, upload vetting documentation, sign contracts and acknowledge policies before stepping into the room. Centre managers receive real-time notifications once complete, eliminating paper forms and manual chasing.
Automated payroll and contract compliance
From entry-level support staff to room leaders and nursery managers, Employment Hero automatically applies the correct pay rates, pay scales and statutory holiday entitlements. Qualification and experience progressions update seamlessly so you never have to calculate pay step increases manually.
Proactive tracking for training and mandatory certifications
Assign and track mandatory training, paediatric first aid, safeguarding and CPR certifications across your entire team. Automated reminders flag upcoming renewal dates before compliance gaps occur, keeping your records fully digital and audit-ready for Ofsted inspections.
Related resources to help you get started
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Read more: “I read nearly 4,000 CVs, one by one. Then I stopped.”“I read nearly 4,000 CVs, one by one. Then I stopped.”
What Employment Hero’s own talent lead learned about AI candidate screening, including where she still won’t use it
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Read more: Meet the Speakers: Unapologetically Building Leadership Panel at Bristol Bear’s High Performance CentreMeet the Speakers: Unapologetically Building Leadership Panel at Bristol Bear’s High Performance Centre
Meet the Bristol Bears players, coaches and founders at Employment Hero’s Unapologetically Building leadership panel. Read the blog.
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Read more: The applicant avalanche: what AI recruitment actually changesThe applicant avalanche: what AI recruitment actually changes
Too many job applicants, slower hiring. Why UK application volume has doubled, what it costs, and how to sift without…
Run your centre. We’ll handle the employment side
Employment Hero gives early education providers the compliance confidence, payroll accuracy and people tools to grow without the admin holding them back.
Customers rate us 4.5★ on Capterra
