People operations that keep pace with production

Managing complex shift patterns, floor-level clock-ins and payroll compliance across multiple sites shouldn’t eat your week. Employment Hero connects rota, time and attendance, and native UK payroll in one platform — so your production lines keep moving and your pay runs go out right.

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Where is manual admin stalling your production line?

PAIN POINT #1

Complex shift patterns managed across spreadsheets and disconnected systems

When your teams work across multiple shifts, sites and production lines, people-admin often ends up scattered across spreadsheets, paper forms and disconnected systems. That makes it harder to keep employee records accurate, leaves managers chasing approvals and creates inconsistency in how things get done from one site to the next.

✦ EMPLOYMENT HERO

Employment Hero brings HR, payroll, onboarding and employee records into one platform, helping you cut manual admin and keep workforce processes consistent across every shift and site. Shift patterns of up to eight weeks generate automatically, timesheets sync directly to payroll with no manual export, and every site runs from the same system.

PAIN POINT #2

Onboarding and compliance get messy when teams turn over fast

In manufacturing, new starters need to be productive and floor-ready quickly, but high turnover makes it hard to onboard consistently or keep site safety inductions, machinery licences and policy sign-offs up to date. When this happens through paper packs and manual follow-up, important steps get missed and compliance becomes harder to evidence.

✦ EMPLOYMENT HERO

Employment Hero standardises onboarding with mobile-first digital workflows, from contracts, tax details, pension enrolment to safety policy sign-offs, all completed before day one. Every new starter walks onto the floor fully inducted, and your compliance trail is audit-ready.

PAIN POINT #3

Shift differentials, overtime and site allowances are a payroll error waiting to happen

When workforce data sits across rotas, spreadsheets and separate systems, it’s hard to see who’s available, who’s on leave or whether you have the right people on the floor to meet production demand. That lack of visibility makes it tougher to plan labour, keep records accurate and make confident operational decisions as your workforce grows.

✦ EMPLOYMENT HERO

Employment Hero’s rules engine handles night rates, weekend differentials, overtime thresholds and shift allowances automatically — applied to the right people, on the right contract, every pay cycle. Approved timesheets flow straight into the pay run. No manual checking, no back-pay risk.

Still handling shift admin manually? There’s a better way

Employment Hero generates rotas from custom shift patterns of up to eight weeks — 3-shift, 4-on/4-off, continental and annualised hours — with real-time validation against approved leave, unavailability and roster rules. Loaded costing includes leave, National Insurance and pension contributions, so managers see the true labour cost of every rota before it publishes. When patterns change, budgets copy across weeks automatically.

Employees clock in via facial recognition kiosk, photo capture or mobile app with geofencing. Clock-in data rounds to the rostered shift automatically, then feeds directly into payroll — no spreadsheet, no manual re-keying. Shift differentials, night rates and overtime allowances apply per contract, per person, every cycle. It’s the automation that Tier 2 T&A tools structurally can’t offer, because they have no payroll.

With sector turnover running at around 28% a year, onboarding is a constant, not an occasional task. Employment Hero sends contracts, policies and pre-boarding forms to a new hire’s phone before day one, and collects bank, tax, National Insurance and pension details digitally. Every starter completes the same compliance checklist, so they walk onto the line fully inducted and managers stop chasing paper.

Employment Hero stores and tracks machinery licences, ISO 9001, IATF 16949, BRC and food safety certifications against every employee record. Automated reminders flag renewals before credentials lapse. Policy sign-offs and SOP acknowledgements are stored with a digital audit trail — so when an auditor asks, the evidence is already there. Granular role-based access means site supervisors, plant managers and HR see exactly what they need, nothing more.