Run your studio with smarter employment solutions

From personal trainers to front desk staff, Employment Hero takes the admin out of rotas, payroll and compliance so you can focus on delivering results for your members.

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Trusted by fitness businesses globally.

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What’s really holding your fitness studio back?

PAIN POINT #1

A complex mix of employment types across one rota

Fitness studios typically employ a combination of full-time managers, part-time instructors, casual personal trainers and contractors. Each has different entitlements, obligations and pay arrangements. Managing them all in a single cohesive system is harder than it sounds.

✦ EMPLOYMENT HERO

One platform manages all your employment types. Whether someone is a salaried studio manager, a casual group fitness instructor or a contracted PT, Employment Hero applies the right rules automatically.

PAIN POINT #2

Rota management around peak and off-peak class schedules

Early morning, lunchtime, evening and weekend classes create a complex rota puzzle. Getting the right instructors scheduled to the right classes while managing availability, qualifications and labour costs is a daily challenge for studio operators.

✦ EMPLOYMENT HERO

Build and manage rotas around your class timetable with full visibility of instructor availability, qualifications and shift costs. Staff receive notifications instantly via the app and can swap shifts with manager approval.

PAIN POINT #3

Contractor misclassification and employment status risk

The distinction between an employee and an independent contractor is heavily regulated by HMRC and employment tribunals. Misclassifying personal trainers or group fitness instructors can trigger back-pay liabilities for statutory holiday pay, workplace pensions and tax penalties.

✦ EMPLOYMENT HERO

Maintain rock-solid boundaries between your staff and contractors. Easily issue compliant UK employment contracts, store clear documentation and run automated payroll for your employed team.

Still running your studio on spreadsheets? See how we help

New instructors can complete contracts, upload certifications, acknowledge studio policies and submit National Insurance numbers and pension details before their first class. Studio managers are notified the moment everything is complete, eliminating manual chasing and onboarding delays before someone can start taking bookings.

For employed instructors and front desk staff, Employment Hero applies the correct pay rates, shift allowances and entitlements automatically. Bank holiday rules, overtime rates and statutory holiday accruals are calculated without manual input, keeping your pay runs accurate every cycle.

Fitness instructors need current first aid, CPR, professional registrations and exercise science qualifications to teach. Employment Hero stores all certifications centrally, tracks expiry dates and sends automated reminders before anything lapses.

Finding instructors with the right qualifications, availability and cultural fit takes time studio managers rarely have. Employment Hero’s AI Recruitment Agent scores and shortlists candidates automatically, so you spend less time reviewing applications and more time interviewing top talent.