About the Role
We are seeking a highly organised and proactive Producing Team Administrator to join our dynamic Productions team. This role plays a vital part in supporting the planning and delivery of opera and special projects across venues such as the Sydney Opera House and Arts Centre Melbourne. Reporting to the Producer – Opera Team, the Producing Team Administrator ensures the smooth coordination of rehearsals, production activities, artist bookings, and stakeholder communication.
This is an exciting opportunity to contribute to Opera Australia’s artistic excellence by supporting operational processes, record-keeping, and production logistics behind the scenes of world-class performances.
Key Responsibilities
• Provide administrative support to the Opera Producing team including rehearsal and venue bookings, meeting coordination, minute-taking, travel bookings, processing invoices, and credit card reconciliations.
• Assist in artist bookings, contracting, and supporting the organisation of special functions and events.
• Provide administrative support for auditions.
• Maintain and update schedules, records, and contact lists to support efficient delivery of projects.
• Coordinate the delivery of printed programs and cast sheets for all productions.
• Format documents and create visual content using tools like Canva as required.
• Assist with communications to external stakeholders, venues, and organisations for allocated projects.
• Keep updated reporting records in coordination with the Development department.
• Support Producers with project planning and day-to-day logistics.
• Carry out additional duties within the scope of the role as required.
About You
- Strong administrative skills and attention to detail.
- Highly organised with the ability to manage multiple priorities in a fast-paced environment
- Excellent communication and interpersonal skills, with the ability to liaise with wide range of stakeholders.
- Confident using Microsoft Office, and design tools such as Canva are an advantage.
- A proactive, team-oriented attitude and a flexible approach to work.
- Previous experience in a performing arts or events environment is desirable.
About Opera Australia
Opera Australia (‘OA’) is the nation’s premier opera company and one of its most important cultural institutions. With a rich history and a global reputation for artistic excellence, OA presents over 500 performances each year—reaching more than 650,000 people through opera, musicals and concerts. Its productions span iconic venues such as the Sydney Opera House and Arts Centre Melbourne, as well as regional centres across the country. OA is committed to artistic innovation, national reach and cultural leadership. It nurtures Australian talent on and off the stage; collaborates with leading international and local companies and brings extraordinary stories to life through music and song. With a full-time orchestra, dedicated chorus and a highly skilled workforce, OA is Australia’s largest performing arts employer and plays a vital role in Australia’s performing arts landscape and in the lives of audiences nationwide.
For more information about OA please visit opera.org.au
What we offer
As Australia’s National opera company, we are committed to fostering a safe and collaborative environment for all. Our values are Curious, Creative, Collaborative, Brave, and Inclusive, and we are dedicated to supporting OA’s people both on-stage and off.
• Hybrid and flexible work environment
• Strong diversity and inclusion priority
• Generous Leave Policy including First Nation’s Cultural & Ceremonial Leave, Cultural & Religious Holiday Leave, Education Leave, Women’s Health Leave, Gender Affirmation Leave, and more
• 16 weeks’ paid Parental Leave and continued payments of superannuation if using Unpaid Parental Leave
• Employee Assistance Program
• Discounted private health insurance
• Access to salary packaging through SmartSalary
• Discounted retail goods through our Swag Rewards platform and other affiliated businesses
• Complimentary tickets to select Opera Australia shows
If this sounds like you then click ‘Apply’ to send through your CV and cover letter.
Applications close on 16th May 2025
For any enquiries about this role, please contact Jessica.Owen@opera.org.au
Opera Australia recognises and acknowledges the Traditional Custodians of the unceded lands and waters across Australia on which we live, perform and work. We pay our respects to Elders past and present. We recognise, celebrate and respect all Aboriginal and Torres Strait Islander peoples as the first storytellers who carry the cultural wisdom, traditions and Dreaming of this ancient land.
Opera Australia is committed to enabling and preserving a culture of inclusion and connectedness. Our team comes from all walks of life. We acknowledge that all individual differences, life experiences, self-expression, and talent represent our culture and reputation of Opera Australia. In recruiting for our team, we welcome the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression.
