About the role:
The Sales and Administrative Assistant will play a key role in helping the company manage our current growth and develop new business. Specifically, this role will support the work of the Projects team in managing and maintaining existing client relationships, preparing quotes, responding to queries, and developing new clients.
The Sales and Administrative Assistant must be an outgoing, self-motivated individual with excellent interpersonal and numeracy skills.
These responsibilities will include:
· Building and maintaining client relations through the creation, management and tracking of quotes, contracts and invoicing.
· Generation of new business leads.
· General office administration tasks, including fielding e-mail and telephone enquiries.
· Maintaining inventory & ordering office supplies etc.
· Assisting with the administration of the company expense system.
· Creation of promotional and marketing materials, including copywriting.
· Any other tasks which are deemed appropriate within the role.
Requirements:
. Personable and approachable personality
. Proven experience in a customer-facing role
. Proven experience in an administration role
· Experience and confidence in building client relationships and liaising with prospective and existing clients face to face and via e-mail, phone and video call.
· Highly organised with the ability to handle conflicting demands
· Strong English speaking & writing skills
· Strong numeracy skills
. High attention to detail
. Strong time management skills
· Strong IT proficiency, including experience with accounting software (e.g. Xero), use of databases & Microsoft Excel. Familiarity with CRM software packages would also be advantageous.
· An understanding of contracts and working with large tenders would be an advantage.
· Interest in archaeological or near-surface geophysics would be desirable.
· Proven track record of experience in Marketing and Social Media Management may be beneficial.
The benefits for working for us:
MS is a diverse company of collaborative individuals creating bespoke and proactive approaches to heritage and non-heritage geophysics. With a focus on integrating techniques that provide unbiased advice and the opportunity for industry development.
The Company has grown organically from 3 to over 50 employees over the past 8 years. We work alongside major archaeological contractors on a wide range of exciting projects throughout the UK, including small-scale community surveys and national-scale infrastructure projects. We are a CIfA Registered Organisation and a member of FAME.
Additional to salary:
Profit share bonuses
up to 8% employer matched pension contributions via salary sacrifice
Employee perks, including discounts at major retailers
Subsistence and accommodation provided for most surveys (depending on commuting distance from the office)
Annual Leave:
20 days holiday plus Bank Holidays
Additional paid leave for Christmas to New Year closure
Additional annual leave days with length of service
Professional:
Field & Office based training
Clear career progression within the Company
Paid site safety certifications i.e. CSCS and LANTRA
Paid professional accreditation i.e. CIfA
High quality PPE
Wellbeing:
Mental health first aiders at all levels of the Company
Auto enrolment onto private medical insurance through AXA
Access to physiotherapists, chiropractors and other therapists
24/7 Doctor appointments
Cash back for Dental & Optical
Access to 24/7 confidential EAP helpline
Mental Health cover included
up to 40% discount on Gym Membership
Newly renovated office with fresh air circulation throughout
Office kitchen, including Free Breakfast & Beverages.
Travel between office & survey site included within working hours
Commute:
Easy Access to public transport network
Discounted local train & bus fares
Option to obtain an EV vehicle through salary sacrifice scheme
Cycle to Work scheme
Cheap, secure parking nearby
