Managing Recruitment

This workshop provides an introduction to the Recruitment feature on Employment Hero.

In this workshop, we’ll cover:

• The Benefits of using Recruitment Module
• Managing the Hiring Process
• Managing Job Boards

Increased Reach: By connecting and posting open roles to Employment Hero’s job board, as well as our integrated job boards, you can expand your reach and attract a larger pool of potential candidates, increasing the chances of finding the best fit for your organisation.

Candidate Management:  Employment Hero eliminates the need for manual tracking and ensures that all candidate information is organised and easily accessible in one place, saving time and effort.

Collaboration: The Recruitment feature allows you to allocate hiring managers and collaborators within your organisation. This enables collaborative hiring efforts, distributing tasks among team members and making the process more efficient.

Simplified Scheduling and Communications: Employment Hero gives you the ability to schedule interviews with potential candidates through calendar tools like Calendly, Outlook, or Gmail streamlines the process and saves time. 

Talent Pools: Shortlisting candidates and building talent pools for future recruitment is beneficial when you have multiple suitable candidates for a role but can only hire one. It allows you to nurture the talent pool and quickly attract a new employee when needed, which is particularly useful in high turnover or casual staffing situations.

Streamlined Onboarding:  Direct seamless onboarding from the ATS for successfully hired candidates saves effort and time. All the documentation and candidate information being pre-populated into the system makes the onboarding process smoother and more efficient.

The Hiring Processes allows you to create an event flow that meets your organisation’s needs.  

Start by mapping out what stages your applicants would go through after submitting a job application. 

Add a Hiring Process by selecting:

• Recruitment
• Hiring Process
• New Process
• Name your new process
• Select New Stage to add a hiring stage
• Select (X) to remove an existing hiring stage

The platform will auto-save any of the changes you make during this process.

Employment Hero allows you to connect to a wide range of job board providers, allowing you to tailor where you post your job opening based on the role requirements. 

You will be faced with a list of external job boards that integrate with Employment Hero when you select:

• Recruitment
• Job Boards
• To connect to a job board, select connect.

Create custom experience levels that are tailored to your organisation. You have the flexibility to remove or add options to the pre-filled list, so it aligns with the specific terminology used in your organisation.

Candidates will not see these tags when applying for jobs.

• Settings
• Recruitment Settings
• Customisation
• Experience Levels
• + Add

Create custom candidate sources that are tailored to your organisation. While Employment Hero automatically adds sources when an applicant applies through an integrated job board, you may have candidates added through employee referrals or recruiters. 

• Customisation
• Candidate Sources
• + Add

On this page you will also have the opportunity to opt into Messaging Settings. The direct messaging feature allows you to communicate with job applicants with the Swag App in real-time, allowing instantaneous communication with job applicants and reducing your time-to-hire.

The Email Templates feature allows you to create your own recruitment email templates that you can send out to your candidates.

To add a template, select: 

• Settings
• Recruitment Settings
• Email Templates
• Add a Template
  • Complete the template name/subject/body
  • Use the formatting options in the top bar
• Save

The Evaluation Templates feature allows you to create your own candidate evaluation templates to objectively evaluate candidates and compare them against specific criteria. 

To create an evaluation template, select:

• Settings
• Recruitment Settings
• Evaluation Templates
• Add a Template
• Complete Template Name and Questions
• Save

The Screening Questions Templates feature allows you to create your own screening question templates that are automatically sent to a candidate. The screening questions are sent to a candidate via email after they have submitted their application. 

• Settings
• Recruitment Settings
• Screening Questions Templates
• Add a Template
• Choose question types from: 
  • Short answer
  • Long answer
  • Date
  • Number
  • Yes/No
  • Drop-down
  • Multiple choice
• Save

The Candidate Tag feature allows you to create your own tags that you can apply to a candidates profile, for example, to mark that they have an industry specific certification or are based in a specific location. 

Creating tags will help you filter your talent pool to easily find applicants again in the future. 

• Settings
• Recruitment Settings
• Candidate Tags
• Add a Tag