Vacation & time off tracking software
Stop chasing paper forms and manual spreadsheets. Automate employee vacation accruals, manage vacation time off requests in seconds, and stay compliant with Canadian provincial employment standards. Give your team the transparency they want and your HR team the time they need.
Effortless time off management for Canadian teams
Automated accrual calculations
Set your policy once and let the system handle the complexity. We support flexible policy creation that suits your needs – whether you track leave in hours or days, or accrue monthly, yearly, or on another schedule. Automatically trigger seniority-based increases as employees reach milestones, ensuring contractual and legal compliance without manual tracking
Frictionless time off requests on mobile
Empower your team to manage their own time off. Employees can check their balances and submit time off requests in seconds via the Employment Hero Work app.
Real-time team visibility
Avoid staffing shortages with a built-in team calendar. Managers can see exactly who is off and when, allowing for smarter approval decisions and better coverage during peak seasons.
Seamless payroll connection
Eliminate the risk of manual data entry. Approved vacation flows directly into your pay run, ensuring earnings are correctly split between regular and vacation pay on the pay stub. Our AI-powered payroll software automatically accrues vacation pay as a percentage of wages and deducts it when time is taken, keeping vacation pay balances accurate and up to date.
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A better way to track vacation time off
From personal days to sick time, manage every type of absence in one unified AI Employment OS built for Canadian business.
Built-in provincial compliance
Canada’s employment standards vary by province. Our system is built to handle these nuances, helping you stay compliant with local vacation and time off laws whether your team is in Ontario, BC, or anywhere in between.
Custom vacation and time off categories
One size doesn’t fit all. Create custom categories for mental health days, volunteer time, or “pawrental” leave to reflect your unique company culture.
Digital time off request audit trail
Keep a clean record of every request, approval, and adjustment. Our reporting tools give you an instant bird’s-eye view of vacation liability and absenteeism trends across your organization.
Hear from businesses like yours.
Frequently asked questions
Common questions from Canadian employers about our time off and vacation tracking software.
Yes. We know that in most Canadian provinces, vacation entitlement legally jumps from 2 to 3 weeks after a certain tenure. You can configure your time off policy to handle these increases automatically by setting up seniority-based tiers. Once set, the system tracks employee start dates and triggers the higher accrual rate the moment they hit their milestone—ensuring compliance without manual tracking.
This is a common Canadian pain point. Our platform tracks both the time (the days off) and the pay (the 4%, 6%, or 8% accrual). Because it’s an all-in-one OS, the vacation pay is automatically calculated and ready for payroll, whether you pay it out every cheque or save it for when they take their trip.
Absolutely. If you have a team in Vancouver and a team in Toronto, you can apply location-specific policies that reflect their local provincial employment standards. You can also customize policies for different groups, like having separate rules for your salaried managers and your hourly frontline staff.
Yes. You can easily configure your year-end rules to allow all days to carry over, set a specific cap, or reset balances to zero. If you allow carryover, you can set an automatic expiry date for those days and choose your preferred reset date—whether it’s the calendar year, fiscal year, or a custom date.
Yes. For year-end accounting or audits, you can pull a “Leave Liability” report with one click. This gives you a full picture of exactly how much unused vacation time is on your books and the dollar value associated with it, allowing you to be proactive about managing outstanding balances and encouraging employees to take their well-deserved leave.
Resources and tips on vacation management tracking
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Read more: 2026 Canada Statutory Holiday Pay Guide (By Province)2026 Canada Statutory Holiday Pay Guide (By Province)
A complete guide to statutory holiday pay in Canada by province. Learn eligibility, calculations and employer obligations.
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Read more: Master your team’s time off: Your essential year-end guide to vacation managementMaster your team’s time off: Your essential year-end guide to vacation management
Streamline time-off requests, coverage and pay. Stay compliant and stress-free with our Year-End Vacation Management Guide. Download your free copy today.
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Read more: Vacation Policy Template for Canadian EmployersVacation Policy Template for Canadian Employers
Create a compliant and fair vacation policy for your workplace. Download our free template to get started.
Run payroll your way, every time
Whether you want to run manual diligence or outsource the bulk of work to our specialists, Employment Hero has a payroll solution that flexes with your ways of working.
Automate core payroll and post-payroll tasks at no cost. Really.
Centralized access to pre-payroll data like time off and rostering.
A dedicated payroll partner to handle complex tasks, from legislation changes to year-end submissions.
Automated direct deposits and remittances, compliance reporting and more.
Hiring on autopilot
Take people from “Hi” to Hired without switching tabs.
Get instant access to talent. Save time and cut costs.
Curated talent shortlists automation and more.
Manage open roles, interviews and onboarding from one place.
Find, hire and onboard team members all in the same tab.
Make work feel less like work
We’ve made work admin a breeze. Forget paper-based processes and lost time off requests: give your team self-service access to all their important HR and Payroll tasks.
All employee data is housed in a single, secure platform.
Automate time off requests, performance reviews and onboarding.
Centralize and share company policies and essential documents.
Workforce analytics and reports to help leaders make data-driven decisions.
Supporting employment from every angle
Your employment vision — ignited to its full potential.
Forget payroll complexity. We deliver compliant, accurate pay runs with unmatched ease.
Why leave R&D cash on the table? Recover up to 64% with our SR&ED expertise, fuelled by your HR and payroll data.
Expert-led advice, compliance checks and advice.
Benefits+: Your team’s health benefits, digitally managed. Real-time updates push directly from HR, making manual tasks a thing of the past.
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