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Workforce solutions built for early childhood services
Employment Hero helps early learning providers replace paper-heavy HR, onboarding, scheduling and payroll admin with streamlined processes, so they can spend more time supporting children and families.
What’s really making running an early learning service so hard?
PAIN POINT #1
Managing ratios with a casual and part-time workforce
ECE centres run on precise educator-to-child ratios. But when staff call in sick, swap shifts or move between rooms, keeping compliant coverage becomes a daily scramble. Especially when schedules live in spreadsheets or group chats.
✦ EMPLOYMENT HERO
Real-time scheduling with built-in visibility means you can see coverage across rooms and locations instantly.
PAIN POINT #2
Hiring qualified educators fast enough
The early childhood sector faces a persistent talent shortage. Finding and onboarding qualified ECEs, lead educators and support staff quickly is one of the sector’s biggest operational challenges.
✦ EMPLOYMENT HERO
Our AI recruitment tool instantly matches you with pre-qualified candidates. Automated onboarding ensures new team members complete vulnerable sector checks, upload certifications and sign contracts before their first shift.
PAIN POINT #3
Employment agreements and payroll complexity
Educators and support staff are governed by varying employment contracts or collective agreements. Managing complex wage grids, allowances and statutory holiday rules across varying qualification levels can quickly lead to payroll errors.
✦ EMPLOYMENT HERO
We improve payroll compliance and contract management, applying the correct pay rates, allowances and statutory leave entitlements automatically so your payroll stays compliant.
Are manual tasks slowing your centres down? See how we help
Automated rostering around qualifications and room compliance
Build and manage schedules across your centres with complete visibility over who is working, where and when. With educator certifications stored centrally, centre managers can easily maintain provincial staff-to-child ratios without juggling spreadsheets.
Paperless onboarding that gets educators room-ready faster
New educators and support staff can complete all paperwork, submit vulnerable sector check details, upload background check documentation, sign contracts and acknowledge policies before stepping into the room. Centre managers receive real-time notifications once complete, eliminating paper forms and manual chasing.
Automated payroll and agreement compliance
From entry-level support staff to certified ECEs and lead educators, Employment Hero automatically applies the correct pay rates, wage grids and statutory leave entitlements. Qualification and service progressions update seamlessly so you never have to calculate step increases manually.
Proactive tracking for training and mandatory certifications
Assign and track mandatory training, first aid, child protection and CPR certifications across your entire team. Automated reminders flag upcoming renewal dates before compliance gaps occur, keeping your records fully digital and audit-ready for provincial regulators.
Related resources to help you get started
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Run your centre. We’ll handle the employment side
Employment Hero gives early education providers the compliance confidence, payroll accuracy and people tools to grow without the admin holding them back.
Customers rate us 4.5★ on Capterra
