The best employee benefit software solutions come with the following features.
5 features to look for in employee benefit software solutions
1. Payroll Integration
Employee benefits software should always be able to integrate with your company’s payroll software. So, when an employee is hired and added to your payroll system, the hire date, employee information, and benefits eligibility automatically flow to the benefits administration system.
When an existing employee elects benefit choices, that information needs to flow from the benefits system to the payroll system as it has a direct bearing on the employee’s take-home package. Likewise, when an employee is terminated in the payroll system, that information must flow automatically to the benefits system.
Integration saves time and frees you up from dreaded duplicate data entry and reconciliation.
2. Employee self-service functionality
With self-service functionality, employees are able to log in and quickly review the details of their employee benefits program, or make changes as required.
Choosing a system that is optimised for mobile devices is also a smart move as your employees can access their benefits information when it’s most convenient for them.
The more your employee benefits software allows employees to set up their available benefits, the less work there is for you to do.
3. Reporting and visibility
A major advantage of using employee benefits software is it makes it so easy for you set up and oversee your program. With a comprehensive admin dashboard, you can see your entire program on one screen.
At a glance, you can see employee uptake and registrations of your benefit options. And when it comes to data-driven decision making, a centralised platform also makes it easy for your management team to quickly and easily access the information they need.
This greatly simplifies the process of managing employee benefits data, and streamlines the reporting process.
4. Automated record-keeping
Without technology to help, managing employee benefits programs can be a highly manual process.
Today, it’s possible to select a system that allows you to handle the promotion, onboarding and management of benefits online.
The employee benefits software stores all the records, and you can easily tap into the information when you need to undertake audits or create reports.
5. Happier employees
Giving employees an easy way to access their benefits transforms this once highly manual process into a simple and efficient way for you to give your employees more of what they want.
With the right benefits solution you’ll havehappier, more engaged, and more loyal employees, and reduced administrative costs. Of course, increasingly employee satisfaction ultimately lifts business performance.
What you can do as a boss to increase employee engagement rates
When your employees don’t see the point in the work they do, receive little recognition or inadequate feedback, it quickly impacts job satisfaction and of course performance.
It’s not just Millennials who famously need to feel they play a significant role in their company’s success. Innovative thinking happens across all generations of employees. Businesses risk losing out on valuable contributions by not giving staff the opportunity to showcase their talents. It’s no surprise that people tend to leave organisations where there’s little meaning or significance in their work.
1. Align individual goals with broader company goals
As a business owner, it’s important that you take the time to ensure everyone in your company understands how their goals connect to and align with the broader company goals. And at the same time, ensure there are sufficient opportunities for all employees to fully utilise their abilities and develop skills.
When you better understand your employee’s goals, you can help them connect those expectations to the overall goals of the business. And don’t forget about recognition. Sometimes, a simple pat on the back, or a thoughtful note thanking employees for their contribution goes a long way.
2. Get your people into the right roles
In an earlier post, we talked at length about ways you can keep your employees happy even when budgets are tight. But sometimes, the employee engagement disconnect comes down to the quality of your leaders and managers. The most common reason people give for leaving their jobs is their relationship with their boss.
It’s important to do all you can to develop the people skills of your managers. All too often managers get promoted because they excel at their job, and not necessarily because they make great managers.
In other research by Gallup, the research company says an alarmingly high percentage of managers around the world are not meeting the needs of their employees. Actively disengaged employees (24%) outnumber engaged employees (13%) by a radio of almost 2:1. According to these numbers, it seems that work is more commonly a source of frustration rather than fulfilment.
In short, managers who lack people skills and are entirely focused on bottom line results become a barrier to company performance.
And if you are the manager, could you be the problem?
3. Learn how to be a better boss
No-one likes to work for a boss who isn’t personally involved or concerned about anything other than on-the-job performance. It’s the fastest way to disengagement. By contrast, high levels of employee engagement come from a manager who helps people feel like they are the future of the organisation and they are helping them do what they do best.
Traits of a good boss include:
- Clearly communicating performance expectations
- Publicly and privately recognising team members for their contributions
- Empowering employees with responsibility
- Trusting employees to complete tasks without micro-managing
- Showing empathy and listening
- Delegating effectively
- Providing timely and meaningful feedback
- Supporting employee growth and development.