Due to exceptional growth and exciting future forecasts, GROUNDLINE are seeking to recruit a Part Time Administrator to support our busy Business Services Team. We’re flexible on hours and open to discussion with the right candidate, but ideally are looking at 10am – 2pm Mon-Fri. This position is based at our Annesley site, North Nottinghamshire.
Why choose us?
Here at GROUNDLINE our core value is ‘PEOPLE FIRST’ and you can expect to join a team that truly does work together. We’re proud of the company we’ve created and the environment we work in. People are at the heart of what we do and we work hard to maintain strong engagement through effective reward strategies, strong communication and development for all.
With offices in the United Kingdom, America and New Zealand, we all work by the same ethos of valuing others to ensure that GROUNDLINE is a place where people want to succeed.
Additionally, we love to reward our people! You can expect enhanced annual leave, your birthday off, a day off for your well-being, flexible working, investment in your skills development, private healthcare and much, much more.
So who are we?
As for what we do….GROUNDLINE are all about keeping the lights on…literally! We’re the people working hard on innovative products and services that make energy networks stronger, safer, smarter and more sustainable. Our teams work with the latest technology to deliver engineering solutions to clients across the globe.
What role will you fulfil?
You will be working within Shared Services and helping the Shared Service Manager with office administration and finance tasks. You will also occasionally support the HR Business Partner & the HR Compliance Partner with admin tasks.
What can you expect to be doing?
This is a varied role and you will have the opportunity to get involved in lots of areas, the list below gives you a flavour of the breadth of the role.
- Booking hotel accommodation and travel for colleagues and visitors
- Ensuring that smooth booking, control and reconciliation of expenses and travel, including vehicles.
- Booking training for employees and keeping records of courses attended
- Coordinating IT support, including IT implementation for onboarding and offboarding staff.
- Dealing with office repairs & maintenance by the timely instruction of subcontractors
- Supporting with the organisation of work events, social activities and charity fundraising
- Updating suppliers documentation.
- Storing documentation correctly in the online management system.
- Keeping good records to be able to report accurately as and when required.
- Helping with book keeping for the company through XERO.
- Supporting the Compliance Business Partner to ensure the business remains compliant with its ISO9001, 14001 and 45001 accreditations.
- Supporting Health & Safety by maintaining accurate office records and arranging relevant fire and safety tests
- Supporting the HR Business Partner to ensure relevant employee documentation is up to date
- Maintaining good levels of office supplies & equipment
- Continually improving the companies processes and procedures.
- Auditing data held to ensure it is relevant and in line with GDPR
- Communicating with overseas administration teams and the Support Services to ensure consistency.
What will you bring to the role?
We are looking for a highly organised, confident individual that is computer literate with advanced levels of Word and Excel. If you have used Teams and SharePoint would also be beneficial.
We’d expect you to be confident and ask if you need help, as well as being someone that will do a little research and give it a try.
It’s essential that you are able to get on with people from all backgrounds and ages, as we have a diverse workforce and team work is important to us.
What’s next?
We very much hope you like the sound of us and what we do and are excited to hear from you. If you feel that you can meet the criteria required for this exciting position and are looking for a role where you will make a difference, then please, get in touch now.
Please do not delay your application as we reserve the right to close the role earlier than the stated closing date should we find the right individual for the position.
Advertised salary is the FTE and will be pro rata for part time hours
Privacy Information
As part of your application to become an employee of this company, we collect the basic personal information about you (such as name, contact details, training and reference details, as well as any other information that you choose to provide), and the processing of this information is necessary for us as a prospective employer, and to enable us to meet our legal obligations. Groundline will hold your personal information securely using appropriate technical and organisational measures and not disclose your personal information to anyone outside our own organisation, or to any person or entity outside the United Kingdom and/or the European Union, except and to the extent both: i) necessary for the purposes stated in this Privacy Notice; and ii) where it has first satisfied itself that appropriate safeguards are in place to ensure such information will continue to be held and used in accordance with this notice and compliance with the European Union’s General Data Protection Regulation (EU 2016/679).Access to personal information will be restricted to only those who require it for essential business purposes. Your personal information will be kept by Groundline for no longer than reasonably necessary for the purposes set out in this Privacy Notice, unless required to be kept longer by law. To obtain a full copy of our Privacy Policy please contact ukinfo@groundlineengineering.com
