Out of date HR documents and workplace policies are often the source of considerable non-compliance risk for owners and managers of small and medium-sized businesses.
These documents include your HR policies, employment agreements, routine HR forms, documents and templates, as well as your procedures around performance management and termination.
Legally compliant HR documents
So, minimising HR risk is crucial. First, your HR documents, employment contracts, HR policies, forms and templates need to be written in plain English. And second, they need to reflect Australian employment law and workplace regulations. As such, they need to be updated whenever these regulations change in order to remain legally compliant.
At the same time, it’s important to understand that while HR policies are key to protecting your business against HR related risks, an HR policy is only effective if properly communicated and uniformly enforced to all employees.
This means you need to explain the policy and provide training if necessary to ensure your employees understand how to comply with the policy and the consequences if they breach it.
Take advantage of cloud-based HR documents
These days, rather than running the risk of having non-compliant, and out-of-date HR policies, forms, and templates, you can stay up-to-date with HR documents maintained in the cloud.
Modern HR management systems automatically update these documents for you whenever laws change or new regulations come into force.
For HR policies, HR management systems provide tools to share this information, so you can be sure everyone in your team is aware of the most current policies. They also eliminate the need to manually track sign-offs using spreadsheets or other inefficient methods.
Benefits of cloud-based HR documents and templates
- Provides peace of mind that your HR documents and templates are up-to-date and have got the legalities covered.
- Helps you quickly and easily create new HR documents based on legally compliant templates.
- Helps minimise risk around HR practices.
- Protects your business from non-compliant practices for hiring, performance reviews, managing poor performance, misconduct, terminations, investigations, and more.
- Improves efficiency in HR administration.
- Saves you time and simplifies HR compliance.
As workplace regulations change frequently, it’s smart to use an HR management system that automatically updates HR documents and templates, along with HR policies, in line with the changes.
With a cloud-based solution, you can minimise the costs associated with ensuring HR documents and processes remain relevant to your business and compliant with current legislation.