Virtual Executive Assistant – Remote

Does this sound like you?

• Excels in written and oral communication, via all mediums
• Is proficient with technology, and confident with video conferencing
• Is extremely organised and is able to prioritise competing priorities
• Is proactive and focused on helping others
• Loves finding solutions to problems and thinking outside the box
• Is a natural leader and good team player
• Preferably has previous experience in an executive assistance role in a fast-moving company
• LOVES all things structure and organisation, is confident ‘bossing’ others, creating schedules, and following through
• A bubbly and outgoing personality, loves people and focused on growth

Zembr is a young global team of diversely talented people, passionate about sharing their skills to help your business grow. We provide a wealth of talent at your fingertips, covering all silos of business. Our purpose every day is to help entrepreneurs succeed. We do this by providing the virtual team to grow our clients business!

As a virtual assistant you will perform a variety of administrative tasks and support our clients senior-level managers. Responsibilities include various administrative tasks, inbox and calendar management including answering emails, scheduling meetings, and making travel arrangements. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

RESPONSIBILITIES

• Manage/Organize client’s inbox and calendar
• Respond to emails and phone calls
• Manage follow-up of client & team to execute on strategy & tasks
• Schedule meetings
• Make travel and accommodation arrangements
• Perform market research
• Create presentations and reports, as assigned
• Address employees’ administrative queries
• Act as the point of contact among executives, employees, clients and other external partners
• Format information for internal and external communication – memos, emails, presentations, reports
• Prepare meeting agendas
• Take minutes during meetings and distribute
• Other admin duties as delegated by clients

ATTRACTIVE BENEFITS & PERKS

• Engage with a global team and passionately embrace the Zembr culture through monthly team meetings and internal communication platforms
• Access a fantastic chance to get to know & learn from many different global businesses, teams, and industries
• Embrace, live and embody Zembr’s four core values: Proactive, Passionate, Trusted & Accountable and Communication
• Have access to a highly supportive & friendly team, with dedicated mentoring & assistance
• Opportunity for development into areas of management & leadership, or working across several teams for broader corporate experience (develop other skillsets)
• Work with a young, profitable, forward thinking, fast growing & systematised business & team, running on the successful management system of ‘EOS’ (entrepreneurs operating system)
• Flexibility of Work From Home, & choosing hours that suit you & your schedule
• Christian family values based organisation + team

Job Types: Full-time, Part-time

Expected hours: 20 – 40 per week