Executive Assistant
Permanent- Full-time- Hybrid with travel to London Office
Competitive base salary plus Company benefits
Vadella is a fast-growing group of specialist compliance businesses, bringing together experts across water, fire, air quality, electrical, hazardous materials and health & safety. Together, we help organisations keep their buildings safe, compliant and operational, while each of our operating companies retains its own specialist expertise and identity.
There’s never been a better time to join Vadella. Backed by long-term investment, we’re building something genuinely different, investing in our people, technology and growth. You’ll join an ambitious business where your ideas matter, your development is supported and you’ll play a key role in shaping our future.
We are looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our CEO and Executive Board. This is a pivotal, fast-paced role at the heart of Vadella’s leadership, requiring someone who can anticipate needs, operate with discretion and keep things running seamlessly behind the scenes.
What You’ll Be Doing:
Executive Support
- Provide day-to-day administrative support to the CEO and Executive Board
- Manage complex diaries, including scheduling meetings, booking travel and accommodation and coordinating across time zones
- Oversee inbox management, triaging and ensuring timely responses
- Prepare agendas, presentations, and decks ahead of meetings and events
- Track meeting actions through to completion
Operations & Administration
- Manage and process expenses on behalf of the CEO
- Oversee the Colleague of the Week nomination process, ensuring it runs smoothly and consistently
- Manage the Ideas Inbox, organising and tracking submissions
- Plan and coordinate internal and external events from inception to delivery, including monthly operational meetings, 1-2-1s and more
- Organise field visits for the Vadella Senior Leadership Team, ensuring they know who they are meeting, where and when
- Organise and execute induction processes for central team members
Strategic Thinking
- Think ahead to anticipate potential risks and logistical challenges, putting mitigations in place before issues arise
- Act as a trusted partner to senior leaders, enabling them to focus on high-priority work
- Build strong working relationships with leaders across the business, becoming the eyes and ears of the CEO
What We’re Looking For:
- Proven experience as an Executive Assistant or in a senior PA role
- Exceptional organisational skills with a strong attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Proficient in Microsoft Office and presentation tools
- Discreet, professional, and confident when dealing with sensitive information
- Proactive and solutions-focused mindset
What You’ll Get in Return:
- 25 days holiday + Bank holidays
- Travel expenses covered
- Pension 3% employer / 5% employee contribution (People’s Pension)
- Life Assurance: x4 annual salary
- Perkbox: Access from day one – retail discounts, wellbeing resources, and peer recognition tools.
About Vadella:
Vadella Group is a PE-backed compliance services business operating across the TIC market- fire safety, water hygiene, asbestos, HVAC and health and safety consulting. We operate through a portfolio of specialist operating companies, each with their own identity and client base, supported by a Group infrastructure that enables them to grow. We are in a period of significant and deliberate growth, expanding our portfolio through acquisition and scaling our people and operational infrastructure accordingly. It is an exciting time to be joining the Group team.
