WE
ARE LOOKING FOR A
PROJECT
COORDINATOR
Sigma are
experts at transforming commercial space. With over 20 years’ experience
operating in the fast-paced and dynamic retail sector, Sigma provide a true
end-to-end service; from store construction and consolidation to fixture
procurement, projects, and mechanical & electrical installation.
Ranked in the
top 10% of the 2019 Sunday Times International FastTrack 200 awards, we’ve been
acknowledged as being one of Britain’s fastest growing private companies.
It’s our
people that make us who we are, and we are proud to have some of the most
experienced, knowledgeable, passionate, and dedicated individuals within our
industry, at every level in our business. Sigma is committed to creating a
diverse environment and is proud to be an equal opportunities employer. our business.
Outline of role
To support the efficient
day-to-day delivery of transport and consolidation activities by processing
delivery schedules, coordinating orders, and ensuring vehicle and driver
availability meets agreed customer and client timelines.
The role will liaise with
suppliers, logistics providers, and internal teams to manage stock allocation
through the Warehouse Management System (WMS) and arrange cost-effective,
timely transport across multiple projects and locations, maintaining high service
levels and operational efficiency.
The Project Co-ordinator will
collate, analyse, and report operational data to support key performance
indicators (KPIs), identify trends, and drive continuous improvement. They will
provide accurate and timely management information to support operational
decision-making while ensuring compliance with company procedures and
regulatory requirements through effective administration.
Main responsibilities
· Arrange and manage transport for deliveries and
collections, ensuring cost-effective and timely execution.
· Liaise with suppliers, logistics providers, internal
teams, and clients to support smooth operations.
· Track inbound and outbound movements, ensuring
materials meet project timelines and milestones.
· Manage Proof of Delivery (POD) processes and maintain
accurate transport and operational records.
· Monitor delivery performance, identifying and
escalating risks, delays, or issues as required.
· Support project coordination through administration,
scheduling, and status updates.
· Analyse operational and financial data to produce KPI
reports and drive efficiency improvements.
· Reconcile transport and financial data; support
invoicing, cost allocation, and query resolution.
· Coordinate orders and process delivery schedules
within the WMS, ensuring accuracy and data alignment across systems.
· Allocate stock and equipment in line with project
requirements, monitoring availability and resolving shortages.
· Investigate and resolve issues relating to orders,
stock, and transport; produce reports and updates.
· Support audits, compliance activities, and provide
general administrative support to the Transport team.
Knowledge and experience
required
· Previous experience in a transport, logistics, supply
chain, project, or administrative environment.
· Experience coordinating orders, deliveries, or stock
within a fast-paced operational setting.
· Familiarity with Warehouse Management Systems (WMS),
transport booking systems, or similar platforms (ERP/finance systems such as
Sage advantageous).
· Strong working knowledge of Microsoft Office
applications, particularly Excel, Word, and Outlook.
· Experience maintaining accurate records and managing
data across multiple systems.
· Understanding of transport processes and basic
compliance requirements (desirable).
· Proven ability to manage, prioritise, and meet
deadlines within a high-volume workload.
· Experience working with customers, suppliers, and
internal stakeholders to support operational delivery.
Skills required
· Excellent organisational and time management skills.
· Strong attention to detail and data accuracy.
· Ability to multitask and manage competing priorities.
· Strong communication skills, both internal and
external.
· Problem-solving mindset with ability to use
initiative.
· Ability to work under pressure and adapt to changing
demands.
· Team player with a proactive and positive approach.
· Resilient, reliable, and committed.
Qualifications
·A minimum of A*-C
in Maths and English
Benefits:
·25 days holiday
plus bank holidays
·A day’s ‘birthday
leave’ to be taken within your birthday month
·Opportunity to
buy or sell up to 3 days holiday*
·Opportunity for
hybrid working*
·Ability to
participate in the Octopus EV salary sacrifice scheme*
·Ability to
participate in the Cycle to Work Scheme*
·Employee
Assistance Programme
·Healthshield cash
plan with discounts on high street stores
·Free external
financial advice – offering support for mortgages, pensions and insurances
·Enhanced family
friendly pay*
·Free tea, coffee
and fruit on all sites
*Subject to
eligibility
Opportunity to be involved with
·Group Colleague
Board
·Quarterly
Corporate Events/Charity Involvement
Sigma is committed to providing colleagues with opportunities to progress their career, supported by a range of training and development
activities and interventions’
If you think you’ve got what it
takes to join our growing, winning team we’d love you to hear from you.
