Contracts Coordinator

Job Summary

As a Contract Coordinator, you play a key role in supporting the successful delivery of projects across sales, estimating, design, and construction. This is a varied role that involves working closely with clients, colleagues, and subcontractors to ensure projects run smoothly from enquiry through to completion. You are responsible for coordinating documentation, managing enquiries, assisting with project management, and ensuring health, safety, and logistical requirements are met, providing vital support to every stage of the contract process.

Personal Deliverables

At PSS, each person has an important role to play towards the success of our company. We are committed to providing the right conditions to encourage the development of skills, but we cannot do it for you! In line with relevant policies and procedures, you will be expected to: 

• Take ownership over your own continual professional development and support others with theirs.
• Embrace the company ethos, including values, strategy and goals.
• Successfully deliver all agreed objectives and tasks assigned to you.
• Prioritise your workload to hit deadlines whilst keeping a high level of attention to detail.
• Challenge and develop all processes and procedures, ensuring continuous improvement is at the heart of what we do.
• Be proactive and always lead by example. This includes having a constructive and positive attitude towards PSS as a business and your work.
• Ensure that all quality issues under your control are managed and resolved in a timely and cost-effective manner.
• Ensure that you uphold the health and safety standards of PSS. 
• Communicate effectively with the business and external stakeholders to develop a strong and professional relationship.
• Be aware of your team financial budgets and support the Managing Director in achieving them. 
• Contribute to the successful delivery of your team’s KPI’s

Job Responsibilities

• Completing pre-qualification information for prospective customers
• Logging of incoming inquiries and liaising with customers during the sales process
• Processing purchase orders for materials, labour and plant
• Assist in project management of construction activities
• Review and Issue of project specific Risk Assessments and Method Statements
• Reviewing site logistic information
• Maintaining project specific Health and Safety documents
• Logging site diary information provided
• Collaborating with clients for programme dates
• Coordinating Subcontractors
• Providing document control support for all team functions

Preferred Experience & Qualifications

• 2 years of experience in an administrative/coordination role, ideally in similar industry.
• Competent with Microsoft Office 365 suite (particularly Outlook, Word, Excel).
• Ability to use company Office Management Software system/s.
• Organised and a good communicator.