Copy of Finance Manager – Oxford

Reports to:

CFO

Working Hours:

0845 – 1715, Monday to Friday, with additional requirement to work irregular hours and to travel between properties where required.

Responsibilities and Duties

Day to day responsibility for the finance function within Podium, dealing with internal queries, customers and suppliers, ensuring smooth running of the accounts department, supported by Assistant Management Accountant and Accounts Assistants.

Key Responsibilities & Duties

Day to day management of the accounts processing environment, including:

• Daily receipts posting and Aged Debtors Reports
• Supplier invoices processing, authorisation and payment
• Bank account management and reconciliations
• DL debt collection processes & monthly DD Collection
• Management of systems – Yardi Voyager, SAGE 200 (back up), Employment Hero Payroll (validation), SOLDO, GoCardless.

Monthly tasks

• Monthly management accounts reporting (Management Contracts), including balance Sheet reconciliation. Reports preparation, review and distribution
• Monthly management accounts reporting (Podium centres), including balance sheet reconciliation. Reports preparation, review and distribution
• Turnover reporting – Poland, Bedford, Eastpoint (monthly), Belsyre (quarterly)
• Business Rates payments
• Licence Fee reconciliation
• Aged Debtors review
• Sicon Processing (Invoice Authorisation & Sicon admin)
• Monthly HMRC PAYE/NI Payment (EPS), pension payment
• Deposit Schedules overview and money transfer
• Monthly Supplier Payment Run – review with Accounts Assistant and authorise in Barclays
• Monthly Landlord Payments
• Payroll processing (Employment Hero, Barclays payments), payroll journal & intercompany
• Sales Commission
• Pension upload to Employment Hero
• Supply any additional financial information and support as required by directors
• Quarterly VAT Returns
• Monthly Corporation Tax Provision 19% (SPA, PRA 25%) & annual payment
• Annual Budget / rolling forecast 2025 – joint
• Audit files for year end 2024, Auditor files and deal with audit queries – joint
• SAGE annual rollover, upload budgets, once YE finished – joint
• Cashflow control
• Maintain Fixed Asset Register (FAR), depreciation workings and posting
• Soldo Cards maintenance – Reviewing spend, categorise and post to accounts

Personal Profile

• Possess good decision making and problem-solving skills.
• Possess strong computer literacy
• Possess excellent knowledge of accountancy based systems
• Possess excellent organisational skills and an ability to manage and prioritise a busy workload within required deadlines
• Possess an approachable manner, with excellent written, verbal communication and interpersonal skills
• Demonstrate adaptability to change
• Focus on positive change and cost savings for the business