About
the Role
We are
seeking an organised and proactive Family Legal Assistant to join our busy and
growing Family Law department. Reporting to the Head of Department, the
successful candidate will provide essential administrative and legal support to
fee earners, ensuring the efficient and effective running of the team.
The
primary purpose of the role is to support solicitors and case handlers across a
broad range of Family and Children Law matters, including both private and
public law cases, enabling them to operate at optimum efficiency while
maintaining high standards of client care and service delivery.
This
role requires a high level of organisation, attention to detail, and
initiative, alongside the ability to work in a fast-paced environment. You will
be expected to communicate effectively with clients, colleagues, and external
professionals, while handling sensitive matters with professionalism and
discretion.
This
is an excellent opportunity for a candidate looking to develop a long-term
career in Family Law within a supportive and professional environment.
Person
Specification & Requirements
- Previous experience in a legal assistant, secretary,
or administrative role, ideally within Family Law
- Law degree (LLB) or equivalent qualification is
desirable but not essential
- Knowledge or experience of Legal Aid and CCMS
systems is advantageous
- Strong organisational and time-management skills,
with the ability to prioritise workload effectively
- ·Excellent attention to detail and accuracy in all
work undertaken
- Strong written and verbal communication skills
- Personable, professional, and confident in dealing
with clients and colleagues
- Ability to work both independently and as part of a
team
- Proactive and flexible approach, with a strong “can
do” attitude
- Ability to handle confidential and sensitive matters
with discretion
- IT proficient, with experience in case management
systems and digital dictation tools desirable
Key Responsibilities
- Actively
support fee earners and assist the department in working towards individual and
departmental targets and objectives set by the Head of Department
- Provide
high-quality administrative and secretarial support within a fast-paced legal
environment
- Prepare
correspondence and legal documentation through word processing and audio typing
(including digital dictation systems such as BigHand)
- Assist
with the preparation of legal documents, court applications, and routine
correspondence
- Prepare
and manage CCMS applications, amendments, and Payments on Account (POAs)
- Manage
and update new enquiry spreadsheets and assist with onboarding processes
- Maintain
and manage court diaries, scheduling hearings and key dates
- Organise,
maintain, and archive client files in accordance with Lexcel standards
- Monitor,
update, and action matters through internal systems and external electronic
portals
- Retrieve,
store, and manage confidential client documentation in line with firm
procedures
- Schedule
and confirm appointments for clients and fee earners, ensuring efficient diary
coordination
- Attend
client meetings where required and take initial instructions or attendance
notes
- Attend
court hearings, pre-proceedings meetings, and other off-site visits as required
- Liaise
with clients via telephone, email, and in person, delivering a professional and
friendly service in line with the firm’s client care standards
- Provide
support to other assistants and fee earners, including assisting and guiding
junior staff where appropriate
- Ensure
compliance with internal processes, procedures, and regulatory requirements as
directed by the Head of Department
- Maintain
strict confidentiality of all client and firm information in accordance with
GDPR
- Assist
with business development and networking activities where appropriate
- Undertake
required training and take responsibility for continuous professional
development
- Carry
out any additional duties as required by the Directors to support the wider
team and business needs
Benefits
and Remuneration
- Competitive salary
- 25 Days Holiday plus public bank
holidays (increasing up to 30 with length of service)
- Additional Birthday Holiday*
- Optional 1 day per week home
working*
- Free Parking
- Staff social and team-building
events
- Auto-enrolment workplace pension*
- Professional development and
training opportunities, including webinars
- Paid study leave*
- Breakfast Clubs
- Free eye tests*
- Employee recognition scheme
- Friendly, supportive, team
environment
- Interesting and meaningful work
- A wealth of experienced solicitors
to help guide your career
*
Terms and Conditions apply
