Purchase Ledger Clerk

Key Outputs and Accountabilities

• To process and record all incoming invoices from suppliers and vendors, verifying the accuracy of these invoices and ensuring they receive the necessary approvals.
• To raise purchase orders in a timely and organised manner, ensuring that all invoices are attached to a purchase order.
• To prepare and schedule payment runs to suppliers, operating within payment terms.
• To reconcile delivery notes and supplier statements.
• To set up new suppliers and maintain communication with existing suppliers to address any discrepancies in invoices, resolve payment issues and maintain positive relationships.
• To maintain the purchase ledger through accurate and up-to-date records, ensuring that invoices, receipts, and other relevant documentation are filed appropriately for auditing purposes.
• To process and reimburse employee expenses in line with the company’s expenses policy.

Person Specification

Essential

• Experience of using Sage Intacct.
• Experience of working within an SME environment.
• A personable, ‘can-do’ attitude.
• Excellent communication skills, both written and verbal.
• Recent all-round experience in a busy finance function, being flexible and reliable in a fast-moving and demanding environment.
• Excellent attention to detail.
• Thorough understanding and experience of financial procedures.
• Excellent organisation and planning skills.
• Excellent problem-solving skills.
• An aptitude for IT with a comprehensive knowledge of software packages.
• Self-discipline.
• Ability to work to tight deadlines.
• Has a valid UK Driving Licence.

Desirable

• An interest in performing arts/volunteering.

This role will be subject to a DBS check and references.

This job description is not intended to be prescriptive or exhaustive; it is a framework to outline the main areas of responsibility / any other duties or responsibilities that may need to be allocated from time to time to ensure the efficiency of the service.