Proposal Coordinator/ Pursuit Coordinator

We are seeking an experienced and commercially minded Proposal Coordinator or Pursuit Coordinator to join our growing team.

This role sits at the heart of our business development function, responsible for managing the end-to-end tendering process across the Americas business unit, maintaining CRM system accuracy, and providing vital commercial coordination across all bids.

KEY RESPONSIBILITIES

Tendering and Proposals

• Lead the compilation, coordination, and submission of high-quality proposal /tender/request for quotation (RFQ) responses across the Americas business unit.

• Manage the full bid lifecycle from receipt of enquiry through to submission, ensuring deadlines are met without exception.

• Work with technical, operational, and commercial teams to gather content, pricing, and supporting documentation.

• Maintain a library of standard proposal content, case studies, and CVs, updating regularly to reflect current capabilities.

• Review tender documents thoroughly to identify key requirements, risks, and commercial considerations.

Customer and Deadline Management

• Collaborate with Business Development during the bid process.

• Proactively track and manage bid calendars, ensuring all internal stakeholders are aligned on submission timelines.

• Coordinate and respond to customer clarification requests in a timely and professional manner.

Commercial Support

• Work closely with the Chief Commercial Officer (CCO) to prepare and manage commercial clarification logs, ensuring accurate records are maintained throughout the bid process.

• Support commercial negotiations by preparing summaries, comparison matrices, and relevant documentation as required.

• Assist in the review of contractual terms and highlight commercial risks to the CCO for review and action.

Salesforce and CRM Management

• Maintain and update Salesforce CRM with accurate pipeline data, opportunity statuses, bid outcomes, and customer interactions.

• Generate regular pipeline and activity reports from Salesforce.

• Champion data quality within Salesforce, ensuring all tendering activity is accurately logged and reported.

SKILLS AND EXPERIENCE

Essential

• 3+ years of experience in a tendering, proposals, or commercial coordination role, ideally within the Wind services, Electrical, or industrial services sector.

• Demonstrable experience managing multiple concurrent bids and proposals with competing deadlines.

• Proficiency in Salesforce or a similar CRM platform, with experience in pipeline management and reporting.

• Strong written communication skills with the ability to produce clear, compelling, and professionally formatted proposal documents.

• High level of organization, attention to detail, and ability to work under pressure in a fast-paced environment.

• Competence with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred

• Experience working within the wind industry or broader renewables sector is highly advantageous.

• Familiarity with energy services terminology, including O&M, EPC, and asset management contracts.

• Exposure to commercial contract review and an understanding of key contractual risk areas.

This job description should not be regarded as exclusive or exhaustive. There may be a requirement to carry out other duties which the company believes are within your capability.