Administrative Coordinator
(6 Month Fixed Term Contract)
Salary:
£26,000 per
annum
Contract:
6 Month Fixed
Term Contract, Monday to Friday, 36.25 hours per week
Reporting
to: As-Built
Manager
Location:
Remote
(United Kingdom)
AES
Sustainability Ltd is an award-winning consultancy firm that works with some of
the leading UK housebuilders and developers, delivering high quality energy and
sustainability advice and assessments to the construction and property
industries.
We’re looking for an experienced administrator to take a
proactive approach to provide assistance to the consultancy team as required. This
is an opportunity to provide meaningful support while enjoying home-based working
as part of a friendly remote team.
The ideal
candidate will be confident on the phone as you’ll be answering calls directly
from our valued clients. You will be a collaborative team player with strong
interpersonal and communication skills, capable of building effective working
relationships with colleagues and clients. Good attention to detail is
essential as the role requires a high degree of accuracy and organisation
skills.
Key
Responsibilities
·Answering incoming calls from clients
·Setting up new jobs on AES-HUB
·Printing Design SAPs and PEAs
·Updating NetSuite records
·Uploading documents to AES-HUB
·Producing quotes
·Take a proactive approach to providing admin
assistance to the consultancy team as required
·Handling document requests from clients and
document sharing / third-party uploads
·Maintain SharePoint files
·Running reports from NetSuite
·Generating invoices
·Closing projects on completion
·Coordinating the archiving of closed projects
·Provide additional support to the Project Support
and As-Built Teams as required, including during periods of absence, peak
demand, or evolving business needs
·Any other tasks as deemed necessary by management
Please note: This list covers the core
responsibilities but isn’t exhaustive. As the team continues to grow and
develop, there may be additional opportunities to contribute and take on new
tasks to support the department.
About
You
We are
looking for someone who takes pride in the quality of their work, and thrives
in a collaborative, fast-paced environment. You don’t need to tick every box —
we are committed to supporting the right person to develop and grow within the
role.
Essential
·Previous administration
experience in a similar role
·Good knowledge
of administrative functions including project management and invoicing
·Good
working knowledge of SharePoint and NetSuite or similar CRM
platform
·Demonstrate
a consistent high standard of work and attention to detail
·Strong
numerical skills
·Advanced Word and
Outlook skills
·Basic
understanding of Microsoft Excel – ability to manipulate, clean,
filter and present data in a spreadsheet
·Punctual
and presentable
·Good
team player
·Willing
to learn
·Effective written
and verbal communicator across all levels of staff and with clients
·Calm
temperament with a Customer Service focussed
Our Values
What makes AES different than
others within the industry is our company values.
·Striving for the highest quality
·Build collaborative and supportive relationships
·Value integrity and independence
·Be forward thinking and innovative
We are passionate about
providing a flexible working environment, including remote working and flexible
hours.
Benefits
We have
built strong internal communication channels with team strategy and away days,
company-wide social events through the year and a strong investment into
internal growth and progression.
·25
days annual leave allowance, plus statutory bank holidays
·1
paid Community Day per year to volunteer for a good cause
·Holiday
purchase scheme of up to 5 days
·Contributory
company pension scheme
·Company
Sick Pay benefit
·Staff
social events
·Flexible
hours
·Remote
working
·Life
assurance
·Electric
vehicle scheme
·Simplyhealth
healthcare plan
How To Apply
AES is a proud equal
opportunities employer.
Due to the high volume of applications we receive for these roles, we
do reserve the right to close the vacancy once a suitable amount of
applications are received, therefore we encourage you to apply as soon as
possible.
Applicants must have the right to work in the UK as AES are not able
to offer sponsorship at this time.
Send
your CV and covering letter by e-mail to Recruitment@aessc.co.uk
