Title Searcher

Job Description:

Job Summary

We are seeking a detail-oriented person to join our team as a Title Searcher. Title searching is a unique blend of research, investigation, and problem-solving, much like putting together a puzzle. In this role, you will trace the history of property ownership, examine legal records, connect pieces of information, and uncover details that may impact a property’s title. The ideal candidate enjoys investigative work, has a keen eye for detail, thinks analytically, and takes pride in solving problems and ensuring accuracy.

Responsibilities

• Complete and submit title searches to the appropriate lawyer by the due date provided
• Complete and submit daily sub-search requests in a timely manner
• Conduct judgment searches on all title searches
• Continuously prioritize workload according to objection dates and closing dates, and coordinate adjusting priorities with property department and/or lawyers
• Maintain communication between law firm and registry office through email, phone or fax
• Respond to office requests for documents and general property inquiries
• Coordinate the daily (morning and noon) pick-up and drop-off of documents, search requests, completed searches, etc. at the firm
• Coordinate daily commute to the courthouse for estate document retrieval and judgments/actions search
• Meet with lawyers and/or property department to review completed searches, as required
• Correct small errors, as allowed, on documents to be registered so that the registration process flows smoothly
• Properly index completed searches (in search books and electronically) for ease of future retrieval
• Maintain orderly subdivision files in order to complete efficient subdivision searches
• Protect confidential client information in a public space
• Train and coach new searchers or articled clerks, as required

Skills

• Understanding of PEI’s Land Registry System
• Understanding of the confidential nature of the work
• Self-motivated with a strong work ethic
• Ability to work as a team to reach organization’s goals and objectives
• Excellent time management skills with the ability to multi-task
• Highly organized
• High attention to detail
• Ability to work with tight deadlines and to reassess and adapt to changing priorities as needed
• Strong reading comprehension skills
• Strong communication and interpersonal skills

Education/Experience

• Grade 12 diploma
• Computer skills in MS Office, Windows 10
• Experience working in a law firm with a focus on real estate would be considered an asset

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Tagged as: 42200

Essential Skills:

Computer Use

Problem Solving

Reading

Working with Others

Soft Skills:

Attention to Detail

Critical Thinking

Reliability

Time Management

Hard Skills:

Data Analysis

Legal Services

Research

Troubleshooting

Digital Skills:

Microsoft Outlook

Windows OS

Languages:

English