Administrative Clerk

Are you an organized, detail-oriented administrative professional looking to make a meaningful impact in our city? The Infrastructure Services department is seeking a proactive Administrative Clerk to join the Building Great Neighbourhoods branch. In this collaborative role, you will provide comprehensive clerical and administrative support to the Director and the broader Neighbourhoods Planning & Design section. You will coordinate dynamic calendars, manage document workflows, facilitate meetings, and ensure seamless day-to-day office operations. Working alongside a supportive administrative network, you will handle diverse responsibilities while balancing competing priorities in a fast-paced setting. Join our team and contribute to building vibrant, well-connected communities across Edmonton. What will you do? – Deliver proactive administrative support to the Director, including complex calendar scheduling, priority tracking, and meeting preparation – Coordinate day-to-day office operations such as telecommunications, supply ordering, corporate procurement card administration, and onboarding logistics for new hires – Serve as an initial point of contact for telephone, email, and in-person inquiries, liaising with internal teams, vendors, and community partners – Prepare, format, and proofread formal documents, presentations, memos, and statistical reports to ensure adherence to corporate standards – Organize section meetings and workshops by booking locations, assembling agendas, recording accurate minutes, and following up on action items – Manage records and correspondence retention in compliance with FOIP standards and corporate record management systems – Support human resources administrative tasks, including tracking vacation schedules, earned days off (EDOs), and facility maintenance requests – Collaborate with administrative peers across the branch to align workflows and share best practices – Perform other related duties as assigned