Administrative Assistant

Job Title: Administrative Assistant (Health & Safety)

Location: St John’s NL

Work Schedule: Monday-Friday 8:30am-5:00pm

Rate of Pay: $19/hr

We are currently seeking a detail-oriented and organized individual to join our team in a multi-faceted role that combines administrative support, health & safety coordination, and quality assurance oversight. This position plays a key role in maintaining smooth day-to-day operations and ensuring compliance with both internal standards and regulatory requirements.

Responsibilities:

• Maintain Health & Safety and Quality Management Systems
• Code and enter general expense invoices daily
• Prepare daily bank deposits
• Provide backup coverage for switchboard operations during breaks
• Process invoices for materials, freight, and outsourced services
• File supplier invoices as needed
• Cross-train with other administrative roles to support departmental coverage
• Assist with additional administrative projects or tasks as required

Qualifications:

• Experience in accounts payable or general accounting is a strong asset
• High level of accuracy and attention to detail in data entry
• Strong time management, organizational, and analytical skills
• Proficient in computer and office software applications
• Excellent written and verbal communication skills
• Self-motivated, professional, and courteous demeanor

Preferred Experience:

• 1-2 years of prior office experience
• Basic understanding of manufacturing business cycle transactions