Accounts Payables/Receivables Clerk

Job Title: Accounts Payable / Accounts Receivable Clerk

Location: Saint John, NB

Shift/Hours: Full Time

Pay Rate: $24.00 – $26.00/Hour

Job Information:

As an AP/AR support clerk, you will be responsible for managing the full accounts payable cycle, including the accurate and timely processing of vendor invoices and payments. You will also play a key role in developing an updated process manual in digital format for each position.

Key Responsibilities:

• Process and verify vendor invoices and payments accurately and on time.
• Maintain accurate accounts payable records and vendor information.
• Reconcile vendor statements and resolve payment discrepancies.
• Monitor outstanding invoices and ensure payments are made by their due dates.
• Communicate with vendors and internal departments regarding billing issues.
• Verify invoice coding, approvals, and supporting documentation.
• Assist with employee expense and corporate credit card reconciliations.
• Support month-end and year-end closing activities.
• Assist with account reconciliations and financial reporting.
• Prepare accounts payable reports and payment summaries.
• Maintain organized records for audits and compliance purposes.
• Ensure adherence to company policies and internal financial controls.
• Identify opportunities to improve accounts payable processes.
• Support the use and maintenance of Sage Intacct, Sage HCM, and TrackTik.
• Perform other accounting and administrative duties as required.

Requirements:

• Experience with Sage Intacct, Sage HCM (formerly Criterion), and TrackTik is preferred; experience with equivalent software will also be considered.
• Minimum of one year of experience in accounts payable, accounts receivable, or a similar finance role.
• Strong understanding of invoice processing, vendor reconciliations, payment procedures, and basic accounting principles.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong verbal and written communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Ability to work independently and collaboratively as part of a team.
• High school diploma required; post-secondary education in accounting, finance, or a related field is an asset.
• Demonstrated professionalism, integrity, and discretion when handling confidential financial information.