Senior Contracts Administrator

Location: Leman Street, London

E1 8EY

Summary:

We’re looking for a proactive Senior Contracts Administrator to support the delivery of HVAC and mechanical service contracts. You’ll ensure works are completed on time, compliant, and to a high standard, while providing technical support to engineers and delivering excellent customer service.

Responsibilities:

• Coordinate labour, materials, and equipment for planned and reactive works
• Support engineers with onsite technical issues and fault‑finding
• Support all other admin where needed
• Ensure PPM tasks meet SFG20 and HVAC standards
• Keep site logbooks, documentation, and asset registers updated
• Complete RAMS, reports, quotes, and task sheets on time
• Carry out site audits, toolbox talks, and remedial identification
• Liaise with clients, tenants, subcontractors, and the helpdesk
• Promote Health & Safety compliance across all activities
• Lead and support engineers and apprentices on site

What We’re Looking For

• Strong organisational and communication skills
• HVAC/Air Conditioning technical background
• City & Guilds in A/C & HVAC; Mechanical Engineering diploma desirable
• Experience with F‑Gas and HVAC systems
• Basic IT literacy (Microsoft Office)
• Confident working with engineers and clients
• Minimum of 5 years’ experience in contract administration within the building and construction industry.
• Proficient in contract management software and Microsoft Office Suite.
• Ability to work independently and manage multiple projects simultaneously.
• Strong analytical and problem-solving skills.

Why Join Us?

• Varied role with technical and leadership responsibility
• Opportunity to influence contract performance and customer satisfaction
• Work within a supportive team with room to grow
• Competitive salary (dependent on experience) + overtime opportunities
• Travel expenses covered for foot-mobile engineers
• Continuous training and professional development
• 25 days annual leave + bank holidays (increasing with length of service)
• Pension scheme