Employee Handbook Template [Free Checklist]

Why every business needs an employee handbook

Having a clear, practical employee handbook isn’t just a box to ticking activity, it’s one of the best tools you have for building a strong, well-managed team. For business owners, leaders and HR professionals, putting together a team manual should be right at the top of your to-do list.

With the right checklist and template, you can set expectations from day one, stay compliant and create a workplace culture where people can thrive.

That’s why we’ve put together a free, editable employee handbook template for UK businesses. It’s ready to use, easy to adapt and designed to make the process simple,  whether you’re starting fresh or giving your old policies a much-needed revamp. 

What is a staff handbook and why is it important?

An employee handbook is a document that outlines your company’s key policies, procedures and central values. It helps your team to understand what’s expected of them, what they can expect from the business and how matters are handled. It should outline:

• Time off procedures
• Working location expectations
• Grievances
• Performance reviews
• And more 

Without a document in place, businesses run the risk of inconsistency, legal exposure and avoidable misunderstandings. Having a comprehensive employee handbook sample checklist ensures that everyone is on the same page from day one. 

Download the employee handbook checklist template now.

Key benefits

There are several benefits for having an employee handbook template. These include: 

Compliance

UK employment laws are frequently updated and changed, but for business owners, leaders and HR professionals staying compliant is essential. One way of doing this is through staff handbook templates. 

A well-maintained document helps your business stay compliant by clearly outlining legally required policies,  from anti-discrimination rules to disciplinary procedures. It’s a vital reference point in the event of disputes or audits.

Culture

An employee manual is more than just a list of rules and procedures, it’s an opportunity to showcase your company values. 

When written in your company’s tone of voice, it becomes a powerful tool for sharing the mission, vision and approach to working life. For startups and scaling teams, it can be an important first step in defining the workplace culture.

Expectations

Teams perform best when expectations are clear. This ranges from working hours, remote work policies to communication norms and dress codes. 

Having an employee manual sets consistent standards across departments and roles, while also preventing confusion and supporting fair management. 

What’s included in our employee handbook template

Our free employee handbook checklist template is designed to cover every core area your team needs in a clear and concise way. 

It includes:

• Company mission & values
  • Clear statement of organisation purpose.
  • Core values and principles.
  • How values influence staff behaviour.
• Employment policies
  • Leave: Holiday entitlements, sick leave, parental leave.
  • Performance: Performance reviews, probation periods.
  • Working arrangements: Working hours, working location.
• HR procedures
  • Grievance: How employees can raise concerns or complaints.
  • Disciplinary: Steps for addressing misconduct or performance issues.
• Legal compliance
  • Adherence to UK employment law requirements.
  • Equality, diversity and inclusion policies.
  • Health & safety commitments. 

Who should use this template?

This free resource is designed to be adaptable for a wide range of businesses. Whether you’re setting up a manual for the first time or updating an existing one, it is suitable for: 

• Small business owners starting from scratch
  If you’ve never had a formal staff handbook before, this resource gives you a ready-made structure that covers all essential policies, so you can focus on running your business with confidence.
• HR managers updating outdated documents
  If your current team manual is missing modern policies, like hybrid working or updated HR compliance requirements, this resource makes it easy to refresh and standardise it. 
• Startups building structure
  For fast-growing teams, our staff handbook template helps you set expectations early, establish workplace culture and ensure everyone is aligned on values, policies and procedures.

How to customise your handbook

Any employee handbook checklist should reflect your company’s identity, culture and legal obligations. Our downloadable resource is fully editable, making it simple to adapt for your team. Here’s how you can tailor it for your business:

Personalise the resource

Add personality and brand identity into the manual so it feels like an authentic extension of your business. To do this, use your company colours and logo. It’s also recommended that you use your company’s tone of voice, whether that’s formal and corporate or friendly and casual. 

Tailor policies to fit your company type and culture

Every workplace is different and ensuring this is reflected in your manual is essential. Adjust the staff handbook sample checklist to align with your industry, working style and values. For example, you might want to add extra guidance for remote or hybrid working or include extra information around company values and mission. 

Ensure legal review if needed

Compliance should never be forgotten about, so ensure you have a qualified HR or legal professional review the final document before sending it out to your team. 

Supercharge people processes with Employment Hero

Putting together an employee handbook doesn’t have to be difficult, with our free resource you can have an updated and personalised team manual in no time. But having documents in place is only one part of the puzzle. 

Want to supercharge all of your HR processes? Employment Hero’s Employment Operating System has you covered. We’ve taken the traditional isolated elements of HR software and put them into one powerful platform. Find and hire top talent, onboard new team members, manage complex payroll and much more. 

One system, everything employment. 

Download the employee handbook checklist now.