Unleashing the power of Employment Operating System with Purple Dragon

For a business built around child wellbeing and exploration, safety and compliance are critical. At Purple Dragon, a family-friendly members’ club with 50 staff across a variety of roles, delivering great experiences means having the right people, systems and safeguards in place.

But with manual processes and a stretched HR function, maintaining visibility and control was becoming harder to manage. Through implementing Employment Hero, Purple Dragon was able to save 75% of time spent on reporting, document tracking, and compliance, with real-time visibility over HR data.

The Challenge

Building trust, family-first

At Purple Dragon, HR Manager Hannah Weaver-Lyon was doing it all. She recruited and onboarded all new employees, created and updated all policies, and ensured a vibrant and safe culture within the business. But with a host of manual processes and an underpowered HR system, her role felt like a never-ending treadmill of paperwork and admin.

As Purple Dragon scaled, Hannah knew she needed a platform to help her stay on top of: 

• Expired certifications and compliance documentation
• New starter onboarding
• Employee record accuracy
• Timekeeping and staff data tracking

With the business centered around family experiences, the need for a smarter, centralised solution became crucial to prevent these challenges from impacting team wellbeing or customer trust.

The Solution

Cut to the ultimate Employment Operating System

After just a few months of using Employment Hero’s Employment Operating System, Purple Dragon saw a transformative shift in how HR and payroll were managed. The platform’s Core HR tools replaced manual processes with automation and self-service, helping the team get ahead of issues like expired documentation and compliance gaps.

“I don’t have to worry about right-to-work checks anymore. The platform flags when they need reviewing, and I don’t have to chase people down for the paperwork. Managers can directly access employee HR documents and see what’s already been recorded. That’s incredibly helpful.”

With automated leave requests and absence tracking, managers and employees are now empowered to manage their own records, freeing Hannah from micromanaging admin and allowing her to focus on team wellbeing and growth.

Faster hiring, smoother onboarding

Employment Hero’s Applicant Tracking System (ATS) and digital onboarding tools have streamlined the entire recruitment process. From issuing contracts to tracking new hire progress, every step now lives in one system, cutting delays and eliminating admin duplication.

“We’ve only been live with Employment Hero for a couple of months and the speed of onboarding alone has already saved me a couple of days of work since going live. Being able to send off documents and track everything in one system is so much quicker than it was before.”

Contracts sent in a flash

Even tasks like preparing and sending contracts, once time consuming, now only take minutes for Hannah to complete.

“I’ve saved myself hours just by sending out offer letters and contracts through the system. I no longer sit down for hours reading through everything. It’s just done!”

The Impact

From admin overload to confident control

Employment Hero has given Hannah back the time and clarity she needs to focus on supporting Purple Dragon’s culture, compliance, and growth. With fewer manual tasks, she’s no longer bogged down by managing multiple tools and spreadsheets.

“I used to chase managers for reports, going back and forth on Excel inputting data. Now, I run reports straight through the system. It’s all organised.”

Since implementing Employment Hero, key outcomes include:

• 75% reduction in time spent on reporting, document tracking, and compliance
• Days saved on onboarding alone within just a few months of using Employment Hero
• Real-time visibility over HR data, compliance checks, and staff movements
• Zero duplication with everything managed in one centralised place

Employment Hero’s automated workflows empower the Purple Dragon team to manage their own employment journey, while giving Hannah the breathing room to lead HR with confidence.

The world’s first Employment Operating System from Employment Hero

Employment Hero’s Employment Operating System is more than just a platform–we’ve taken the traditional isolated aspects of employment and integrated them into a seamless, human and AI-powered solution that empowers employers, employees and job seekers alike. Find and hire top talent with SmartMatch, seamlessly onboard new hires, automate complex payroll, drive employee engagement and so much more.

See what you could do with the world’s first Employment OS.

One system. Everything employment.