Customisable payslips. Flexible & compliant.
Automatically send compliant payslips to employees as soon as they get paid with Employment Hero’s smarter, faster and easier payroll software.
Paperless
Don’t waste time printing off and posting payslips. Send digital copies instead. It’s simple, secure and confidential.
Save time and money
Automate payslips and tax calculations, with built-in STP compliance for every pay run. Spend more time focusing on what matters most.
Accessible
Employees can easily access and download payslips from the cloud anytime, anywhere.
Payslip Essentials Explained
What is a payslip?
Payslips show earnings, deductions, and take-home pay. While payslips aren’t legally required in New Zealand, they’re best practice for building trust and avoiding pay disputes. With Employment Hero, payslips are created and delivered automatically every pay run, so your team always has full visibility over their pay.
What should be included on a payslip?
A clear payslip helps employees understand exactly how their pay is calculated. In New Zealand, best practice includes details like pay period, earnings breakdown, PAYE, KiwiSaver, leave balances, and net pay. Employment Hero makes this easy, ensuring every payslip ticks all the right boxes.
Common issues with manual payslips
Managing payslips with spreadsheets or Word can be risky: it can lead to errors, disputes, and wasted admin hours. It also makes compliance harder to prove. That’s why more Kiwi businesses are switching to Employment Hero to take the stress out of payday with automated, accurate payslips.
The smarter way to manage payslips
Automation is the easiest way to stay compliant and error-free. With Employment Hero, Kiwi businesses save time, cut back on admin, and give their people instant access to reliable, compliant payslips every pay run.
How Employment Hero makes payslips simple
Automated compliant payslips
Every payslip is generated with the correct details, every time. Employment Hero automatically calculates PAYE, KiwiSaver and other deductions, and supports payday filing with Inland Revenue. That means you can pay staff accurately and confidently, without the compliance stress.
Professional branded payslips for your business
Add your logo and tailor the look of your payslips to reflect your business. Payslips that are professionally laid out and easy to understand give employees full visibility over their pay and entitlements.
Save hours on payroll admin
Eliminate manual data entry and repetitive tasks with payroll automation. With bulk downloads, automated distribution and integrated payroll workflows, you’ll reduce errors and save hours every pay run.
Easier payslip management
Employees get their payslips instantly
With Employee self-service, employees can securely view and download their payslips the moment they’re published – no more requests or delays. Automatic email or SMS alerts keep your team informed as soon as they’ve been paid.
Easy access to past employment records
Make it easy for past employees to access payslips and summaries. Employees can access this with their existing Employment Hero login, meaning it will save them time tracking down their old employee records.
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How to send payslips with Employment Hero
With Employment Hero, sending payslips is simple. Once you finalise a pay run, you can publish and distribute payslips in just a click. Employees are instantly notified and can securely access their payslips anytime through the self-service portal or the Employment Hero Work app, keeping payroll clear and transparent for Kiwi businesses.
Step 1: Process and finalise a pay run
Enter or import employee hours and earnings. Once calculations, deductions (including PAYE, KiwiSaver and student loans) are reviewed and accurate, finalise the pay run to lock in all data.
Step 2: Publish and distribute payslips
After finalising the pay run, simply publish payslips. Employees are automatically notified by email or SMS that their payslip is ready.
Step 3: Employee Self-Service access
Employees can log in anytime to the self-service portal or the Employment Hero Work app to view, download or print their payslips whenever they need them.
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Payslip Frequently asked questions
No – payslips are not a legal requirement. However, Employment New Zealand recommends them as best practice. Providing payslips helps reduce disputes and keeps your team informed.
Best practice payslips include gross pay, PAYE tax, KiwiSaver contributions, student loan deductions, leave balances and net pay.
Yes. Digital payslips are widely accepted as long as they are accurate, accessible, and employees can save or print them.
While not mandatory, it’s strongly recommended to issue payslips to all employees – including casual and part-time staff – so they have a clear record of pay and entitlements.
Employers in New Zealand must keep wage and time records, including payroll details, for at least six years. Employment Hero stores payslip records securely in the cloud for easy access.
You can, but it’s not recommended. Manual payslips increase the risk of mistakes and payroll disputes. With Employment Hero, payslips are accurate, consistent and automatically compliant.
Let us solve your clients HR & Payroll problems, making you look like the hero.
Tools, tips & insights on payslips for businesses
Payroll Guide: The Basics of Payroll In New Zealand
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The essential guide to HR compliance in New Zealand
Tick HR compliance tasks off your to-do list with our HR compliance guide. Download today!
6 Benefits of Integrating your HRIS and Payroll System
Looking at ways to free up your time? It’s time to consider an HRIS to automate your payroll.
Never run another pay run again. We handle it all: you simply approve
Manage all payroll tasks from one place with automated data flows and error alerts. Make paying your people faster and worry-free.
AI-powered automation and expert oversight for accuracy and compliance.
Manage your employees annual & sick leave with ease
A dedicated payroll partner to handle everyday tasks like payslips to the more complex, from legislation changes, payday filing, to payroll anomalies.
Automated bank transfers, compliance reporting, and more.
Hiring on autopilot.
Take people from Hi to Hired without switching tabs.
Get instant access to talent. Save time and cut costs
Curated talent shortlists, automation, and more
Manage open roles, interviews, and onboarding from one place
Make work feel less like work.
We’ve made work admin a breeze. Forget paper-based processes and lost leave requests: give your team self-service access to all their important HR and Payroll tasks.
All employee data is housed in a single, secure platform
Automate leave requests, performance reviews, and onboarding.
Centralise and share company policies and essential documents
Workforce analytics and reports to help leaders make data-driven decisions.
Be the best employer you can be
When you offer employment – we’ll bring the benefits
Employees can access everything they need through an intuitive self-service portal
Increase morale, productivity, and loyalty with an employee assistance program.
Work made easy
Employment Hero is an all-in-one HR and payroll platform for Kiwi businesses.
