Contracts Administrator

Summary:

The key purpose of the Contracts Administrator is to facilitate the end-to-end contracting process across the business working with the relevant contract owner to ensure compliance with the COEX’s contract management framework.

The support provided by the Contracts Administrator will be inclusive of but not limited to providing advice and guidance on contracting policy, contract planning, contracting and procurement strategy, processes and procedures as well as the overarching responsibility for the maintenance and reporting capability of the Contracts Management System (CMS).

Responsibilities:

• Draft, review, and negotiate contracts with suppliers and clients to ensure favourable terms and compliance with company policies.
• Maintain accurate records of all contracts and related documentation, ensuring they are easily accessible and up to date.
• Collaborate with internal teams to gather necessary information for contract preparation and execution.
• Monitor contract performance and compliance, addressing any issues or discrepancies promptly.
• Provide guidance and support to team members regarding contractual obligations and best practices.
• Assist in the development and implementation of contract management processes and policies.
• Conduct regular audits of contracts to ensure adherence to legal and regulatory requirements.

Qualifications:

• Experience in contracts, procurement or a related commercial environment.
• Strong commercial awareness with a practical, solutions-focused approach.
• Excellent communication and stakeholder management skills.
• Strong organisation and attention to detail, with the ability to manage competing priorities.
• A collaborative, proactive mindset and an interest in improving processes and ways of working