People & Safety Coordinator

Summary:

The People and Safety Coordinator supports the effective delivery of day-to-day people and workplace safety activities across IDL. The role provides practical coordination and advice to employees, supervisors and managers, with a balanced focus on recruitment and onboarding, employee support, training, compliance, risk management and continuous improvement.

Working closely with operational teams, the role helps maintain accurate people and safety systems, promotes a positive and inclusive workplace culture, and supports safe, consistent and legally compliant work practices.

Responsibilities

People Coordination:

• Coordinate recruitment activities, including advertising, shortlisting, interview scheduling, candidate communication, interviews and reference checks. 
• Maintain accurate and compliant employee records through HRIS
• Provide responsive first-line support to employees, supervisors and managers on routine people matters, escalating complex or sensitive matters appropriately. 
• Support employee engagement, retention, development, well-being, career progression, succession activities. 
• Maintain People & Culture documents and templates including updating policies and procedures from time to time.
• Support access to staff amenities such as but not limited to uniforms, tearooms, PPE and events.
• Liaise with external training providers to facilitate a broad range of upskilling and development opportunities

Safety Coordination:

• Maintain accurate and up to date workplace safety platform
• Work with operational leaders and employees to identify workplace hazards and risks and support timely, practical corrective actions. 
• Coordinate regular workplace inspections and risk assessments covering work areas, equipment and processes. 
• Support incident and hazard reporting, investigations, corrective action tracking and closure through the company reporting system. 
• Facilitate safety toolbox content and promote safety awareness through regular, visible communication across shifts and work areas. 
• Work collaboratively with Health and Safety Representatives and support consultation on workplace health, safety and psychosocial hazards. 
• Support contractor safety documentation and support the consistent application of contractor management requirements. 
• Support the maintenance of emergency management arrangements, including first aid, fire warden and emergency response requirements. 
• Monitor workplace safety records and registers, including safety data sheets and dangerous goods information.
• Assist with workers compensation and return-to-work coordination, maintain appropriate records and stakeholder communication. 
• Support area managers in ensuring MSDS register is up to date.

Essential 

• A relevant qualification in Human Resources, Business, Work Health and Safety, or a related discipline, or equivalent practical experience. 
• Experience in a people coordination, human resources, safety administration or comparable operational support role. 
• Demonstrated ability to manage confidential information and maintain accurate records and registers. 
• Experience using Microsoft Office and business systems or databases. 
• Strong communication, interpersonal, organisation and follow-up skills. 
• A current Victorian driver licence.