ROLE SUMMARY

We’re a lean, early-stage venture studio looking for someone who can keep us organised and moving forward. This role bridges program management and project delivery. You’ll help us run structured graduate and founder programs while also making sure our internal projects stay on track.

If you thrive on variety, enjoy building systems from scratch, and want to help shape how a growing studio operates, this role is for you.

KEY RESPONSIBILITIES

Programs

• Manage graduate program applications, onboarding, scheduling, and progress tracking.

• Coordinate founder program applications, including screening, communications, and scheduling.

• Ensure participants experience a structured, professional, and supportive journey.

Delivery

• Create and maintain lightweight project plans for studio initiatives.

• Track deliverables, dependencies, and progress across product and operations projects.

• Run check-ins and standups, following up on actions to keep momentum.

Operations & Administration

• Keep documentation up to date, including program guides, trackers, and reports.

• Support leadership with structured reporting and insights.

• Suggest and implement process improvements to help us work more efficiently.

ABOUT YOU

Must-Haves

• Experience in program coordination, project support, or PMO roles, ideally in a tech start up or tech studio.

• Strong organisational and communication skills.

• Comfortable switching between people-focused (programs) and task-focused (projects) work.

• Tech-savvy with project tools such as Asana, Trello, Notion and Jira.

• Startup mindset: flexible, proactive, thrives in ambiguity.

Nice-to-Haves

• Experience working in an early-stage startup or venture studio.

• Background in operations or administration roles.

• Exposure to graduate or founder program delivery.

ABOUT US

AiPX Ventures is a founder-led technology studio that builds and launches new ventures from the ground up. We’re intentional about who we bring in and how we help them grow. Our culture is shaped by four traits: hungry, hustle, honest, humble – which guide how we work together. .

Our main office is in North Sydney, but we believe in remote work with purposeful connection. You’ll have flexibility for hybrid working, with meetings in person as required. You will also have access to coworking spaces around Sydney and Melbourne when you need a change of scene. .

We also offer:

• A Mac laptop and allowance to set up your home office.

• On-demand coworking space membership (WorkClub).

• Enhanced annual leave benefits, including bonus leave when KPIs are met.

• Parental support program with meaningful paid leave and return-to-work flexibility.

• Learning & development budget tied to performance.

• Potential access to ownership opportunities in ventures you help build.