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Managing Covid-19 vaccinations in Employment Hero

Managing Covid-19 vaccinations in Employment Hero
3 min read

Whether your business can mandate employee vaccinations isn’t cut and dry. The information below is correct as of 17 August 2021 and we’ll do our best to keep you updated of any changes as they’re announced.

Fair Work has recently provided some guidance on this here, categorising Australian businesses and organisations into 4 tiers. In tiers 1 and 2, Fair Work has said it is reasonable for an employer to mandate vaccinations. In tier 3, a mandate could be reasonable if there have been recent outbreaks in the area the business operates, and if that business is remaining open during the outbreak. For businesses in tier 4, a vaccine mandate is unlikely to be considered reasonable. 

Employment Hero is unable to provide you with advice as to whether or not your business or organisation can or should mandate vaccinations. However if you choose to mandate vaccinations, this can be managed using Certifications in Employment Hero.

Managing proof of vaccinations using Certifications

All certifications are mandatory after they’ve been assigned; you can choose whether to make certifications mandatory during onboarding as well. This help article has step-by-step instructions on how to add a new certification to your organisation. 

After you have added the new certification, you will be able to run a compliance report to see who has or hasn’t uploaded their vaccine certificate. This help article has step-by-step instructions on how to add a run a compliance report for specific certifications. 

Please note that you cannot make edits to certifications after they’ve been assigned.  If this is your first time managing certifications in Employment Hero, we strongly recommend watching our Hero Academy workshop on certifications first.

Managing proof of vaccinations without Certifications

If you’d rather manage Covid-19 certifications without Employment Hero’s Certifications module, you could use Custom Fields (available on Platinum HR) allows employees to self-identify their vaccination status.

If you are only requesting the certification from some employees, you could assign the certification to specific locations or teams instead of all employees, making sure that the relevant employees are part of those teams or locations. If you’d simply like to keep a record of vaccine certifications, you could ask employees to submit a soft copy of their certification to you and then upload this to their individual employee files via the Upload documents tab.

If you’re not an Employment Hero customer yet but would like to have a chat about how this feature might help your business, please get in touch.

See our Certifications feature in action here.

Annabel Thompson
Customer Marketing Executive Manager - Employment Hero
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