Kaiāwhina Tumuaki Personal Assistant to the Chief Executive

Summary:

The Kaiāwhina Tumuaki provides high-level administrative, organisational, and operational support to the Tumuaki / Chief Executive and the wider leadership team. This role is essential for ensuring the smooth functioning of executive operations and requires a strong alignment with the values of Te Whakaruruhau, exceptional organisational skills, and the ability to remain agile in a dynamic, people-focused environment.

Responsibilities:

• Provide confidential, professional support to the Tumuaki / Chief Executive
• Manage calendars, appointments, meetings, and schedules
• Manage calendars, appointments, meetings, and schedules proactively
• Prepare agendas, minutes, correspondence, reports, and supporting documentation
• Assist with invoice processing, expenditure tracking, and routine financial administration
• Keep organisational systems accurate and up to date
• Support budget monitoring and related documentation
• Maintain accuracy of organisational systems and data
• Assist with hui, events, stakeholder engagements, and community activities
• Collaborate with frontline kaimahi when operational support is required
• Undertake other tasks aligned with the kaupapa and needs of Te Whakaruruhau
• Demonstrate flexibility, initiative, and a willingness to support colleagues and whānau

Qualifications:

• Proven experience in an administrative role, preferably supporting senior management
• Strong understanding of basic financial processes and administration
• Excellent organisational, time-management, and prioritisation skills
• High level of confidentiality and professionalism
• Strong communication skills, both written and verbal
• Ability to adapt, be proactive, and focus on solutions
• Capable of working independently as well as collaboratively
• Alignment with the values and kaupapa of Te Whakaruruhau