About the role
We are looking for a part-time Reception & Facilities Coordinator to be the welcoming face of the New Zealand Law Society’s Wellington office. This is a varied and hands-on role where you will provide exceptional front-of-house service, coordinate meeting room bookings and events, and ensure our office facilities are maintained to a high standard.
You will be responsible for welcoming visitors, managing incoming enquiries, coordinating meeting rooms, liaising with contractors and building management, overseeing office supplies and equipment, liaising with IT, and supporting the smooth day-to-day operation of our Wellington office. Health and safety is an important part of this role, including completing first aid training and assisting with fire warden duties. This role offers the opportunity to work across a wide range of operational and administrative activities while building strong relationships throughout the organisation.
Our ideal applicant will have:
- Previous experience in a receptionist, office administration, facilities, or similar coordination role
- A strong customer-service focus and a proactive, can-do attitude
- Excellent communication and interpersonal skills
- Strong organisational skills with the ability to manage multiple priorities
- Experience using Microsoft Office and other workplace technology
- Knowledge of building security and access systems
- Confidence coordinating meeting rooms and supporting Zoom conferencing facilities
- A high level of professionalism, discretion, and attention to detail
- The ability to build positive relationships with colleagues, members, customers, and external suppliers.
We are looking for candidates who share our purpose of Kaitiaki of an exemplary legal professional in Aotearoa and understand how our values of Kaitiakitanga – tāria te wā, Manaakitanga and Pono underpin the work we do at New Zealand Law Society.
What we can offer
Become part of an exceptional team in a dynamic organisation, where the work is challenging and rewarding. We offer a cohesive workplace culture across our organisation with a number of social activities to come together across teams to connect and collaborate with colleagues. Your development and growth will be nurtured, and your work recognised and valued.
Other benefits of working at the Law Society include:
- Special Leave to use during our annual close-down period between Christmas and the new year
- Discounts and benefits as part of our membership Partner Programme
- Competitive remuneration
Diversity and inclusion are important to us, and the Law Society is keen to ensure that appointments reflect Aotearoa New Zealand’s multicultural society. Applications from a diverse range of backgrounds are encouraged.
About the Law Society
The New Zealand Law Society Te Kāhui Ture o Aotearoa is the professional body for barristers and solicitors in New Zealand. The Law Society regulates all lawyers practising in New Zealand and is the membership organisation for practising lawyers. With 13 branches throughout the country, the Law Society is the Kaitiaki (guardian) of the practice of law in Aotearoa New Zealand and the consumers of legal services.
How to apply
If you would like to apply, please submit your CV and cover letter through Seek.
Applications close 5pm, Monday 20 July 2026
Shortlisting may occur whilst the advertisement is open, so we encourage you to make an early application.
For a confidential discussion and additional information, including the position description, please contact the People and Culture team at human.resources@lawsociety.org.nz
Applicants for this position must have NZ residency or a valid NZ work visa.
