Position Title:
Project Coordinator – Living Cultures
Business Unit:
Living
Cultures
Reports To:
Senior
Anthropologist- Manager Living Cultures
Last Review Date:
15/07/2026
Key Deliverables
Success
Measures
Living Cultures Program & Steering
Committee Coordination
- ·Coordinate the implementation of the Living Cultures
Program, Living Cultures Activities Plan, and associated projects in
accordance with the Partnership Agreement, YAC Strategic Plan and Living
Cultures Steering Committee (LCSC) priorities.
Project Planning and Delivery
- ·Develop and coordinate project plans, implementation
schedules, budgets, procurement, contracts, risk registers and reporting
frameworks across multiple concurrent projects.
Operations, Governance and Financial Management
- ·Support project governance, financial administration,
procurement and contract management in accordance with Living Cultures and
YAC policies and project management frameworks.
Community Engagement
and Cultural Programs
- ·Coordinate Family Camps, workshops, on-Country
activities, consultations, educational initiatives and community engagement
activities.
Reporting and
Communications
- ·Prepare project reports, Board papers, funding
acquittals, briefing papers, presentations, newsletters and stakeholder
communications.
-
Project Administration
and Documentation
- · Maintain project
records, registers, meeting minutes, document control systems, travel
arrangements and event logistics.
Stakeholder
Relationship Management
- ·Develop and maintain productive relationships with
Yinhawangka communities, Elders, cultural practitioners, partner
organisations, researchers, consultants and funding agencies.
Indigenous Cultural
Governance
- ·Ensure all projects comply with Indigenous Cultural
and Intellectual Property (ICIP), Indigenous Data Sovereignty, ethical
research standards and First Nations cultural governance frameworks.
Safety, Risk and
Workplace Compliance
- ·Comply with organisational policies, Work Health and
Safety (WHS) requirements, risk management procedures and safe work
practices.
Strategic and Organisational Support
- ·Contribute to strategic initiatives and undertake
additional duties consistent with the role and organisational priorities.
Living Cultures
Program & Steering Committee Coordination
- ·At least 90% of project milestones are achieved within
agreed timeframes.
- · Project
coordination, correspondence, records, event management and meeting
administration are accurate and well managed.
- · All reporting
deadlines met.
- ·Cultural heritage, language and knowledge are
protected and shared through community-led activities.
Project Planning and Delivery
- ·Develop and coordinate project plans, implementation
schedules, budgets, procurement, contracts, risk registers and reporting
frameworks across multiple concurrent projects.
- ·Projects delivered on time, within budget and approved
scope.
- ·Risks proactively managed
- ·Project documentation maintained to a high
professional standard.
- ·Continuous improvement initiatives implemented where
appropriate.
Operations, Governance
and Financial Management
- ·Budgets monitored effectively.
- ·Procurement complies with organisational policies.
- ·Financial reporting is accurate and completed within
required timeframes.
- ·Programs achieve agreed financial and governance
outcomes.
Community Engagement
and Cultural Programs
- ·Coordinate Family Camps, workshops, on-Country
activities, consultations, educational initiatives and community engagement
activities.
- ·Activities delivered safely and professionally.
- ·Strong community participation and stakeholder
engagement.
- · Positive
participant feedback.
- ·Programs strengthen Yinhawangka culture, language and
wellbeing.
Reporting and
Communications
- ·Reports submitted on time and meet organisational and
funding requirements.
- ·Communication materials are accurate, concise and
culturally appropriate.
- ·Stakeholders receive timely and effective project
updates.
-
Project Administration
and Documentation
- · Accurate and up-to-date project records.
- · Meeting documentation completed within
required timeframes.
- · Efficient administrative support
contributes to successful project delivery.
Stakeholder
Relationship Management
- · Positive stakeholder relationships
maintained.
- · Community priorities reflected in project
delivery.
- · Strong collaborative partnerships
established.
Indigenous Cultural
Governance
- · No significant compliance breaches.
- · Cultural authority respected.
- · Community-owned cultural information
managed ethically and securely.
Safety, Risk and
Workplace Compliance
- · Zero preventable workplace incidents
- · Hazards identified and addressed
promptly.
- · Compliance maintained with organisational
safety requirements.
Strategic and Organisational Support
- ·Responsive
support provided across the Living Cultures Program.
- ·Work
aligns with YAC strategic objectives.
- ·Demonstrates
initiative, collaboration and professionalism.
Selection Criteria: Personal Attributes including Qualifications, Skills, and Experience
Selection Criteria: Personal Attributes including Qualifications, Skills, and Experience
Essential Qualifications and
Experience
- ·Demonstrated
experience managing multiple projects simultaneously, including planning,
implementation, monitoring, evaluation, and reporting.
- · Experience coordinating community engagement
activities, workshops, meetings, and stakeholder consultation processes.
- · Demonstrated experience preparing project
documentation including project plans, reports, budgets, briefing papers,
funding acquittals and presentations.
- · Experience monitoring project budgets,
timelines, risks and deliverables.
- · Strong organisational and administrative
skills with the ability to prioritise competing deadlines.
- · Excellent written and verbal communication
skills, including report writing and stakeholder correspondence.
- · Demonstrated ability to build collaborative
relationships with Aboriginal communities, Traditional Owners, government
agencies, consultants and external partners.
- · High level proficiency in Microsoft Office
Suite (Word, Excel, PowerPoint, Outlook) and experience using project
management and document management systems.
Desirable
- ·Experience
working within an Aboriginal Community Controlled Organisation (ACCO),
Prescribed Body Corporate (PBC), Native Title organisation or similar
community-based organisation.
- · Knowledge of Aboriginal cultural heritage,
Traditional Owner governance and community engagement principles.
- · Experience coordinating cultural heritage,
language revitalisation, education, youth, wellbeing or community development
programs.
- · Understanding of Indigenous Cultural and
Intellectual Property (ICIP) principles.
-
Personal Attributes
- ·Demonstrates
a genuine commitment to supporting Yinhawangka People, culture, heritage and
community aspirations.
- · Builds respectful, trusting and culturally
safe relationships with Traditional Owners, Elders, members, colleagues and
stakeholders.
- · Highly organised with excellent attention to
detail and the ability to manage competing priorities.
- · Proactive and solutions-focused with strong
problem-solving and decision-making skills.
- Takes
ownership of work and consistently delivers high-quality outcomes.
- Demonstrates
initiative and the ability to work both independently and
collaboratively.
- Adaptable
and resilient in a dynamic environment with changing priorities.
- Excellent
interpersonal and communication skills with the ability to engage
confidently across diverse stakeholder groups.
- Maintains
professionalism, integrity, confidentiality and sound judgement at all
times.
- Demonstrates
accountability and commitment to continuous improvement.
- Flexible and willing
to travel and work across metropolitan and remote locations as required.
- Respects and upholds
YAC’s values, governance framework and commitment to cultural integrity.
- ·
Other Requirements
- ·National Police Clearance
(within 3 months).
- ·Proof of working rights in
Australia
- ·Ability to obtain and
maintain relevant clearances as required by YAC and project partners.
