Bookkeeper and Purchasing Officer – Remote

Our Purpose

To protect what Australia grows, stores and builds, on farm and onsite.

Our Vision

To be Australia’s first call for protection – so trusted the name becomes the verb: ‘Let’s Polytex it.’

Our Values

• Unrivalled Knowledge and Expertise

We sell the knowledge that protects what’s under the cover. We ask the questions that others don’t – to understand client needs better than anyone in the market.

• Honest Advice

The right call, even when it doesn’t suit the sale. We always have your back.

Confident, never arrogant.

• Focused on the right solution

Judged by how it performs, season after season – not by the quote.

We back our premium quality product and advice.

• In it for the long haul

Partners, not transactions – still there for the next season and next project,

planning for your next step.

• We show up and deliver

For each other and our customers, on-farm and on-site, when it counts.

We get it done. You can rely on us.

• Hungry, Humble, Smart

Always pushing for better – never too proud to listen, learn or share the credit.

We read the room, build trust and put the team ahead of ego.

Join Our Growing Team

We’re looking for a capable and detail-oriented Bookkeeper and Purchasing Officer to manage our financial operations and procurement processes. This role offers a unique opportunity to take ownership of accounts payable, accounts receivable, and banking, while also supporting supplier relationships, purchase orders, and inventory. You will play a vital role in ensuring smooth financial operations while keeping our supply chain running effectively.

Responsibilities:

Bookkeeping – Accounts Payable (AP)

·Enter, code, and process supplier invoices accurately and promptly.

·Match purchase orders with supplier bills to ensure compliance with procedures.

·Schedule and process vendor payments in line with agreed terms.

·Monitor outstanding payables and resolve discrepancies with suppliers.

Bookkeeping – Accounts Receivable (AR)

·Generate and issue accurate and timely customer invoices.

·Record customer payments, deposits, and credits.

·Monitor overdue accounts and follow up collections in a professional manner.

·Reconcile customer accounts and resolve payment discrepancies.

Banking & Reconciliations

·Perform regular bank and credit card reconciliations.

General Financial Support

·Maintain accurate financial records and documentation.

·Assist with month-end processes.

·Collaborate with internal teams and external stakeholders on financial matters.

Purchasing & Procurement

·Raise purchase orders (POs) for raw materials, supplies, and services.

·Liaise with suppliers to confirm lead times and track deliveries.

·Obtain quotations and monitor supplier performance.

·Maintain purchasing records in line with procurement policies.

Inventory & Import Support

·Maintain and update the item list in the system.

·Maintain the item list in the system – create new items and update pricing regularly.

·Coordinate with warehouse/production teams to ensure timely supply of materials.

·Assist with reordering based on production needs.

·Support import documentation and liaise with freight forwarders when required.

Qualifications:

• Proven experience as a bookkeeper or in a similar role, preferably within the accountancy sector.
• Strong understanding of accounting principles and practices.
• Experience with procurement processes and supplier management.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and organisational skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and manage multiple tasks effectively.