Perth Children’s Hospital Foundation exists to make a life-changing difference for the children of WA. We’re looking for a highly organised and proactive Executive Assistant to support our CEO and Board on a 12 month maximum-term parental leave contract. 

You’ll keep the executive office running smoothly, managing the CEO’s diary and correspondence, coordinating meetings, and delivering high-quality secretariat support to the Board and its Committees. As a professional first point of contact for internal and external stakeholders, you’ll play a key part in the effectiveness of our leadership team.

Responsibilities:

Executive support

• Manage the CEO’s diary, scheduling appointments and coordinating meetings
• Prepare, format and proofread correspondence, emails and documents for the CEO’s review
• Act as a point of contact for internal and external stakeholders, responding to and directing enquiries as appropriate
• Coordinate travel, expenses and other administrative arrangements for the CEO
• Maintain accurate digital and hard copy filing systems and records
• Ad-hoc responsibilities and projects as directed by the CEO

Board support

• Work with the CEO and CFO/Company Secretary to prepare and distribute high quality, timely Board and Committee agendas, papers and packs
• Coordinate and attend Board and Committee meetings, recording minutes and preparing them for review and approval
• Maintain a register of action items and follow-ups
• Manage the Board portal so all information, correspondence and schedules are accurate and up to date

What you’ll bring:

• Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within the not-for-profit sector
• Experience providing Board or Committee secretariat support, including minute taking
• Strong organisational skills, with the ability to prioritise and manage multiple deadlines
• Excellent written communication skills and a sharp eye for detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Board portal software is an advantage
• A high level of discretion and the ability to handle confidential information
• A proactive, collaborative approach and the confidence to work independently

Why join us?

In addition to being a part of a passionate, purpose-driven team where your work makes a real difference to children and families across WA, PCHF offers employees: 

• An attractive salary
• Additional Christmas and Birthday leave
• Reproductive leave available
• Access to various corporate discounts
• Salary packaging up to $15,899 of Living Expenses and up to $2,650 on Entertainment Benefits each FBT year.
• Extensive health and wellbeing benefits
• Modern offices and end of trip facilities
• Discounted private health insurance

Note on applications:

Please make sure to include a cover letter. Applications will be reviewed as they are received, and we’ll begin interviewing suitable candidates straight away. We reserve the right to close this advertisement early, so please don’t delay in applying.